2011-2012 Annual Report - Full Version - PDF - Palmerston North ...

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Significant Activity Capital Projects: Commercial or Strategic InvestmentsCapital projects within the Commercial or Strategic Investments area are to resource capability to enable servicedelivery to the community. Major categories are information management, vehicles and plant for communityservices and investments, for example airport development.Actual Budget Variance Actual Note2012 2012 2012 2011$000 $000 $000 $000Capital RenewalCouncil Wide plant, vehicle andfurniture replacement 1,370 1,677 307 a.Gordon Kear Forest replant 91 106 15 b.Print Synergy renewals 3 - (3)Holiday Park replacements 22 21 (1) c.Public rental housing renewals 90 81 (9) d.Total Capital Renewal 1,576 1,885 309 1,352What the Council Does Commercial or Strategic InvestmentsCapital NeWCouncil’s service developmentnew technology and programmes - 288 288 e.Mobile library fitout 11 300 289 f.Gordon Kear Forest internal roading 32 46 14 g.Additional investment inCivic Assurance shares 196 - (196) h.Total Capital NeW 239 634 395 283Total Capital ProjeCTs 1,815 2,519 704 1,635Significant acquisitions and explanation of variances from Annual Plana. The cyclic upgrading of the Council’s plant, vehicle,furniture and equipment. Minor purchases havebeen expensed. Replacement of mobile library notcompleted and carried forward to 2012/13.b. For replant of trees following harvest.c. For routine renewals. Includes cost for 2012/13programme design completed to enable constructionearly in 2012/13.d. Minor renewals as required and to upgrade asvacancies occur with extra work required to completeleaky home repairs.e. For new technology purchases, budget not requiredcurrent year.f. Deferred to 2012/13 year with $300k budget carryforward.g. Work not complete with $14k budget carry forward.h. Shares subscribed for with additional budget approvalfrom Council.SupportServices124Palmerston North City Council Annual Report 2011/12
Activity - Corporate SupportWhat the Council doesThis Activity is about the Council’s internalservices that support the external services Councilprovides to residents. These are human resources,information management and financial services.The cost of operating and maintaining the CivicAdministration Building is covered by this Activity.There are some one-off discretionary projects thatwill improve the way the Council provides theexternal services to residents.The direct cost of providing these services is spreadover Council’s external services as overheads.Because they are internal services there are no10 Year Plan levels of service or performancemeasures.What happened in the yearInformation ManagementThe Information Management Strategic Plan wasformally adopted at the beginning of the financialyear, and since then good progress has been madeon a number of the initiatives outlined in thestrategy.Identifying system and data migrationrequirements for integration of the propertiestransferring to the City following the boundaryalteration with Manawatu District Councilwas started 12 months ago and will come tofruition with this to occur 1 July 2012. This hasrequired significant resource to identify the detailrequired to actually get the boundary alterationimplemented.Review of information reporting is critical toimprove access, transparency, relevancy andtimeliness of financial and other informationto management. A key area of focus is thedevelopment of financial dashboards, currently inphase one of this project.Compliance and security has been a focus duringthe year, with particular attention to the Council’sown processes and how they can be improved. Asignificant part of these improvements has beenaround access to information and how that accessis managed and communicated. This has seen anew service management and monitoring systemintroduced, which in turn is providing a betteroperational view of the Council’s environment.Civic Administration BuildingThere have been three major projects underwayin the CAB over the year. The first is the renewalprogramme for the heating and ventilation systemin the ground floor spaces between the mainentrance and Main Street. The previous systemwas roof mounted and prone to freezing at varioustimes of the year which rendered it ineffectivewhen it was needed the most. The new systemis connected to the main boiler which servicesthe rest of the Civic Administration Building andtherefore is able to be controlled much moreaccurately. The second project is the re-roofingof the ground floor offices and the retail shopson Main Street which were prone to water leaks.This has been a difficult time for staff on theground floor who have had to work in some tryingconditions as the work continued overhead. Thestaff have now taken the opportunity to move totemporary office space while the remainder of theproject is completed.Compliance and security hasbeen a focus during the year, withparticular attention to the Council’sown processes and how they canbe improved. A significant partof these improvements has beenaround access to information andhow that access is managed andcommunicated.The third project is the lift renewal project.Fortunately the work was programmed for the2011/12 financial year as two of the lifts hadstarted to show signs that they were nearingthe end of their serviceable life. The project wasdelayed due to parts being held up in the portsof Auckland dispute early in 2012. The projectremains underway with the building currentlybeing serviced by two lifts while the other twoare having the lifting and control plant renewed.Once they are completed the remaining two willhave their lifting and control plant renewed.Palmerston North City Council Annual Report 2011/12What the Council Does Corporate SupportSupportServices125
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Palmerston North City CouncilAnnual
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Contents1. OVERVIEWCouncil’s Visi
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OverviewPalmerston North City Counc
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Year in ReviewAgainst the backdrop
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Overview Year in ReviewLocal Govern
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The following table details how we
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Funding Source Proportions for Oper
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Asset Base1,3601,3401,3201,300$ Mil
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Borrowing Ratios20%Policy Maximum16
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Overview What's Happening in the Ci
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Overview What's Happening in the Ci
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Overview How Do We Operate?Election
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Role of Management and EmployeesOve
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ActualAmount Paid2011/12$Annual Pla
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Overview Funding Support to Externa
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What the Council DoesPalmerston Nor
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Tying these pillars together at the
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What the Council DoesLeadershipLead
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Activity - Councillor Leadership an
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Financial ResultsActivity Operation
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The District PlanThe Council has co
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What the Council DoesCommunitySuppo
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Activity - CemeteriesWhat the Counc
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How did we performLevels of Service
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Activity - Community DevelopmentWha
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The Youth Library, located within t
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The Papaioea Place project will pro
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EconomicDevelopmentEconomic Develop
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Activity - Economic DevelopmentWhat
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How did we performPerformance Measu
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LeisureGroup DescriptionThe Leisure
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Activity - Arts and CultureWhat the
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Activity - City LibraryWhat the Cou
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Page 79 and 80: Significant Activity Capital Projec
Page 81 and 82: What happened in the yearSportsfiel
Page 83 and 84: How did we performLevels of Service
Page 85 and 86: Levels of ServicePerformance Measur
Page 87 and 88: Financial ResultsActivity Operation
Page 89 and 90: j. Programme not completed due to s
Page 91 and 92: Environmental Sustainability and He
Page 93 and 94: Activity - RegulatoryWhat the Counc
Page 95 and 96: District Licensing Agency staff hav
Page 99 and 100: Activity - Roading and ParkingWhat
Page 101 and 102: Major issues relating to Roading an
Page 107 and 108: Activity - Rubbish and RecyclingWha
Page 109 and 110: How did we performPerformance Measu
Page 115 and 116: Activity - WastewaterWhat the Counc
Page 117 and 118: How did we performPerformance Measu
Page 121 and 122: Several projects were put on hold t
Page 125 and 126: Support ServicesGroup DescriptionTh
Page 127 and 128: Activity - Commercial or Strategic
Page 129: Financial ResultsActivity Operation
Page 137 and 138: Financial StatementsFinancial State
Page 139 and 140: Independent Auditor’s ReportTo th
Page 141 and 142: Statement of Compliance and Respons
Page 143 and 144: Statement of Financial PositionAS A
Page 145 and 146: Statement of Cash Flowsfor the year
Page 147 and 148: PNCC measures the cost of a busines
Page 149 and 150: PNCC’s investments in its subsidi
Page 151 and 152: Carpark leasesAcquired carpark leas
Page 153 and 154: Critical accounting estimates and a
Page 155 and 156: Comprehensive detail of both financ
Page 157 and 158: Note 3Rates RevenueCouncilActual Ac
Page 159 and 160: Note 6Other gains/(losses)CouncilGr
Page 161 and 162: Note 10Cash and cash equivalentsCou
Page 163 and 164: ◊As of 30 June 2012 and 2011, all
Page 165 and 166: Accounting policies require that lo
Page 167 and 168: Current Reversal of Current year Cu
Page 169 and 170: Current Reversal of Current year Cu
Page 171 and 172: ◊reality is that infrastructure l
Page 173 and 174: Note 17Forestry assets Council Grou
Page 175 and 176: Note 21Provisions Council GroupActu
Page 177 and 178: Note 23BorrowingsCouncilGroupActual
Page 179 and 180: Note 24Equity Council GroupActual A
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Note 26Capital commitments and oper
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Carbon Credits◊◊PNCC has an agr
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Transactions with Councillors and K
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SalaryWith the enactment of the Loc
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Note 33Fair value hierarchy disclos
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PNCC’s maximum credit exposure fo
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The table below analyses PNCC’s f
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2012 2011$000 $000 $000 $000 $000 $
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Council Controlled OrganisationsCou
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Council Controlled OrganisationsThe
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Globe Theatre Trust BoardObjectives
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Te Manawa Museums Trust BoardObject
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Palmerston North Airport LtdObjecti
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AppendicesAppendicesPalmerston Nort
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How to Find usPostal AddressPrivate
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www.pncc.govt.nz
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