2014-15-Undergraduate-Catalog

Retention of Student Records • 97Transcripts from high schools, other colleges and universitiesTransfer credit evaluationsWithdrawal formsElectronic Evaluations by PharmCAS, PTCAS, OTCAS and CASPA will be maintained inthe Official Record minus the student essay and letters of recommendation, which willbe shredded once the student is admittedFiles related to military benefits are kept for a period of three years after the last term ofcompleted coursework or graduation.The following documents are maintained for a period of one year after receipt:Student transcript requestsThe following documents are maintained until a student is admitted:Audition reports (top portion retained by Conservatory as required by accreditationagency with comment portion detached and shredded)Letters of recommendationIn addition to the student records defined as permanent and maintained in the Office ofthe Registrar, the university offices listed below maintain and keep records specific to thoseoffices from one year to infinity, depending on individual departmental policies concerningretention and disposal of records.Academic Enrichment CenterBernard J. Dunn School of PharmacyCareer ServicesCenter for International ProgramsCollege of Arts & SciencesEleanor Wade Custer School of NursingFinancial AidHarry F. Byrd, Jr. School of BusinessSchool of Education & Human DevelopmentSchool of Health ProfessionsShenandoah ConservatoryStudent AccountsStudent LifeWilkins Wellness Center