Student Handbook - University of Dubuque

Room/Residence ChangesThe University believes that learning how to get along with other people is an important part of aneducation. All attempts will be made to ensure that roommates are compatible. Occasionally,unforeseen situations arise in which two roommates will need to separate. All residents areencouraged to work through any difficult situations with the help of a Resident Assistant or theirRD/AC before considering a room change. Seminary and graduate students should consult theDirector of Residence Life. Room/residence changes are not generally made within the first twoweeks of the semester. Room/Residence Change forms are available through the Office ofResidence Life and the Resident Assistants on each floor in traditional halls, and must becompleted before the Area Coordinator can act upon the request. The Director of Residence Lifehas the responsibility of final approval. All requests for room/residence changes must bediscussed prior to the move with your RD/AC or the Director of Residence Life. Residents may notchange rooms/residences without prior approval from the RD/AC or Director of Residence Life.Room ConsolidationIf residents find themselves without a roommate either at the beginning of the semester or at anytime during the first eight weeks of the semester, they will be considered participants in the roomconsolidation process. After all residents have been assigned permanent rooms at the beginningof each semester, residents in that situation will receive information on options available to them• You may contract your room as a single and pay the prorated amount for the privilege ofhaving a single room according to the room fee schedule.• You may find someone in the same situation and move in with that person.• You may find someone in the same situation and have that person move in with you.• You may work with the RD/AC or Director of Residence Life who will assist you in resolvingyour situation with other residents in your same situation.The RD/AC or Director of Residence Life will provide a list of available residents for consolidationupon request. Residents who choose to oppose this process and not follow deadlines forcompliance will be billed for a single room. They may also be sanctioned in a disciplinary manner.Room EntryOfficials of the University reserve the right to enter any residence hall room, apartment,University-owned house or townhouse under the following circumstances:• To conduct health and safety inspections. This will normally be done at least twice annuallywith prior notice given to residents.• To search for missing lounge furniture or other missing University property.• To conduct repairs or general maintenance.• To deal with emergencies threatening the health and/or safety of a resident or the surroundingresidents.• To confront questionable or inappropriate behavior of residents.• University-provided refrigerators are considered University property and may be opened by aUniversity official at any time in the performance of his or her duty.In every instance, the University official must knock on the door and identify him or herself beforeentering. If the resident(s) refuse(s) to open the door, or are not present at the time, Universityofficials are authorized to use pass keys to gain entrance.37