an instructors guide to delivering compulsory basic training - NIDirect

3. CBT Procedures
Security of CBT certificates
CBT certificates are printed in triplicate: the top copy is issued to the pupil after
completion of the course; the second copy is posted to DVA, BSU section, Balmoral
Road, Belfast, BT12 6QL and the third copy should be retained by the AMI for two
years, after which it must be destroyed or securely disposed of. All unused and
duplicate copies of CBT certificates held by the AMI must be made available on
request by DVA at the CBT Monitoring or Check Test.
AMIs are responsible for the safekeeping of CBT certificates. If any certificates are
lost or stolen, that loss must be reported to the PSNI & DVA (Testing) headquarters,
BSU Section immediately. The loss should also be reported to DVA, BSU Section in
writing giving full details of the circumstances and certificate numbers. If any
certificates reported lost or stolen are recovered or found, AMIs must inform DVA,
BSU Section immediately. Should AMIs fail to do so, this may lead to a candidate
being turned away at test because the CBT DL196 (NI) certificate presented is
considered to be stolen.
Completion of CBT certificates
The only time information should be entered into the category restriction box, is
when CBT courses are conducted on a motorcycle sidecar combination or on a
moped with more than two wheels or when the motorcycle or moped is fitted with
automatic transmission. In these cases, ‘motorcycle sidecar combination/moped with
more than two wheels’ or ‘automatic transmission’ should be written in the category
restriction box. For all other courses, this box should be left blank.
AMIs must not sign CBT certificates in advance of the completion
of any course
Spoiled CBT Certificates
The CBT certificate is a legal document and extreme care should be taken when
completing it. However, it is acknowledged that there may be occasions where an
error might occur; in such cases the certificate should be voided. A record of all void
certificates i.e. the three parts should be maintained for audit purposes. Spoiled
certificate details should be included in the monthly certificate return to DVA.
When a CBT certificate has to be made void you should take the following steps:
• Keep the certificate in its book to allow carbon copies to be made;
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