an instructors guide to delivering compulsory basic training - NIDirect

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3. CBT Procedures
• Draw two diagonal lines across the certificate about 30mm apart from the bottom
left corner to the top right corner;
• In between these lines write or stamp ‘void’ in capitals;
• Sign the certificate and enter your initials and surname in the relevant boxes;
• Along the top of the certificate write “New certificate (followed by the next
certificate serial number) issued in lieu;
• Retain all three copies of the certificate for audit purposes; and
• On the CBT return form enter void against the relevant serial number and “New
certificate (followed by the next certificate serial number) issued in lieu.
Should errors be discovered at a later date, a replacement certificate should
be issued.
Expiry of CBT Certificates
CBT certificates issued are valid for two years except where the certificate validates
full moped entitlement on a full car licence. In these circumstances, the certificate
remains valid for the lifetime of the licence for the full moped entitlement and as
such should be kept safe as it is proof of full moped entitlement.
In relation to all moped or motorcycle provisional entitlements, the CBT certificate
expires after two years. The day the course is completed does not count when
calculating the expiry date, for example:
CBT period completed – 21 February 2011
CBT expiry date – 21 February 2013
Duplicate CBT Certificates
As required by the conditions of approval AMIs are obliged to issue a duplicate of
the original CBT certificate to a pupil if the original is lost or stolen. The maximum
fee that an AMI can charge for a duplicate certificate is £20.
The duplicate must fully mirror the information and details (including the actual
completion date) entered on the original certificate. The instructor issuing the
replacement certificate should write on the top of the duplicate: ‘DUPLICATE OF CERT
NO. XXXXXXX’.
If your pupil is unable to collect a certificate in person for example, they are living in
GB they should be advised to contact DVA who would liaise with the CBT trainer and
arrange for a duplicate certificate to be issued.