Guidelines for determination of tariff & SBD for ... - Ministry of Power

Standard RFP for ….[Insert ‘medium’ or ‘long’, as applicable] term power procurement under Case - 1
2.3.1 The Procurer/ Authorized Representative, for any reason, whether at its own initiative
or in response to clarifications requested by any Bidder may modify the RFP, including
the timelines specified in Clause 2.8.2, by issuance of addendum / modification / errata
and / or a revised document. Revisions or amendments in the Bidding Guidelines may
cause the Procurer/ Authorized Representative to modify, amend or supplement this
RFP, including the RFP Documents to be in conformance with the Bidding Guidelines.
Such document shall be notified in writing through a letter or fax or e-mail to all the
entities to which the RFP has been issued and shall be binding on them. Such
documents shall also be made available on the same website, …………………
[Procurer / Authorized Representative to insert the name of the website on which the
RFP was made available]. The Procurer/Authorized Representative shall not be
responsible for any delay in receipt of the addendum / modification / errata and / or
revised document and receipt of the same by the Bidders shall be presumed by the
Procurer(s) upon taking all reasonable steps to notify the Bidders in accordance with
the means mentioned in the preceding sentence. In order to provide reasonable time to
the Bidders to take the modification into account in preparing their Bid, or for any other
reasons, the Procurer/ Authorized Representative may, at its discretion, extend the Bid
Deadline. Late receipt of any addendum / modification / errata and / or revised
document will not relieve the Bidder from being bound by that modification or the Bid
Deadline. All such amendments/modifications shall be issued at least forty-five (45)
days prior to the Bid Deadline.
2.3.2 In case Bidders need any further clarifications not involving any amendments in respect
of the final RFP and RFP Documents, they should ensure that written request for such
clarification is delivered to the Procurer / Authorized Representative at least fifteen (15)
days prior to the Bid Deadline as mentioned in Clause 2.8, the Procurer/ Authorized
Representative may issue clarifications only, at its sole discretion, which is considered
reasonable by it. Any such clarification issued shall be sent to all the Bidders to whom
the RFP has been issued. Such clarifications shall also be made available on the same
website, ………………… [Procurer / Authorized Representative to insert the name of
the website on which the RFP was made available].Clarifications sought after this date
shall not be considered in any manner and shall be deemed not to have been received.
There shall be no extension in Bid Deadline on account of clarifications sought as per
this clause.
2.4 Bidding Process
2.4.1 Bid Formats
2.4.1.1 The Bid in response to this RFP shall be submitted by the Bidders in the manner
provided in Clause 2.10. The Bid shall comprise of the following:
(A) Envelope I – Non- Financial Bid comprising of:
i. Covering Letter as per prescribed Format 4.1
ii. Original power of attorney issued by the Bidding Company or the Lead Member of
the Consortium, as the case may be, in favor of the authorized person signing the
Bid, in the form attached hereto as Format 4.2.(a). Additionally, in case of a
………..[Insert name of Procurer / Authorized Representative ] Page 32