Guidelines for determination of tariff & SBD for ... - Ministry of Power

Standard RFP for ….[Insert ‘medium’ or ‘long’, as applicable] term power procurement under Case - 1
issuance of revised RFP and RFP Documents
Bid submission and opening of Non Financial Bid T0 + 75 days
Opening of Financial Bid of Qualified Bidders T0 + 90 days
Shortlisting of Successful Bidder(s) and issue of LOI T0 + 100 days
Signing of RFP Documents T0 +120 days
Note: The Procurer/ Authorized Representative to provide specific dates in the table
above.
2.8.3 The duration for a Bid process shall not exceed a maximum duration of 195 days,
irrespective of any modification/ amendment to the RFP and/or RFP Documents. In the
event that the Bid process has not been completed in such time limit, the Procurer/
Authorized Representative shall obtain approval from the Appropriate Commission for
extension or the cancellation of the same.
2.9 Validity of the Bid
2.9.1 The Bidder shall submit the Bid which shall remain valid up to one hundred and twenty
(120) days after the Bid Deadline (“Bid Validity”). The Procurer/ Authorized
Representative reserve the right to reject any Bid which does not meet the
aforementioned validity requirement.
2.9.2 The Procurer/ Authorized Representative may solicit the Bidders’ consent for an
extension of the period of validity of the Bid. The request and the response in this
regard shall be in writing. In the event any Bidder refuses to extend its Bid validity as
requested by the Procurer/ Authorized Representative, the Procurer/ Authorized
Representative shall not be entitled to invoke the Bid Bond. A Bidder accepting the
Procurer/ Authorized Representative request for validity extension shall not be
permitted to modify its Bid and such Bidder shall, accordingly, extend the validity of
the Bid Bond as requested by the Procurer/ Authorized Representative and further
undertake not to participate in any bid process as per Clause 2.1.2.4 within seven (7)
days of such request, failing which the Bid shall not be considered as valid.
2.10 Method of Submission
2.10.1 Bids are to be submitted in a single closed cover envelope (as mentioned in Clause
2.10.2) containing Envelope I (Non-Financial Bid) and Envelope II (Financial Bid)
each one duly closed separately. Envelope I (Non-Financial Bid) and Envelope II
(Financial Bid) should be transcript in the following way;
Envelope I (Non-Financial Bid)
superscript - “Bid for selection of Seller(s) for procurement of
power on ………. [Insert ‘medium’ or ‘long’, as
applicable] term basis under Case – 1 bidding
procedure
Name of the Bidder -
……………………………………………..
………..[Insert name of Procurer / Authorized Representative ] Page 42