Student Handbook - Sweet Briar College

2. The four (4) CO Officers will review the potential CO’s submission and
vote on whether the group will be granted status as a CO. The four (4) CO
Officers are required to vote, and a majority is required for approval. In the
event of a tie, the ICC President will be the tie-breaking vote.
3. All CO Officers with potential personal conflicts related to the CO are
required to disclose those conflicts to the other Officers and the ICC
President prior to voting on the potential CO.
Section VIII: Hiatus, Inactivity, and Dissolution
A. All CO’s shall be reviewed by the Officers of ICC at the end of each
semester to determine inactivity. Inactivity is defined as the following:
i. Failure to turn in required paperwork.
ii. Failure to attend monthly ICC meetings.
iii. Not completing required community service events for the
semester.
B. The Officers shall declare inactive any CO not fulfilling and maintaining all
of the requirements of active and recognized CO’s.
C. In the circumstance that a CO is dissolved during the semester due to
inactivity, the Officers shall meet to vote on the dissolving of a CO.
D. Once the Officers declare a CO inactive, it has until the end of the following
semester to pay all outstanding debts and work on regaining full CO status.
i. During this time, a CO is forbidden from the following activities
a) Promotion or hosting of events or meetings.
b) Using Sweet Briar resources towards maintaining the CO.
This includes, but is not limited to using the following Sweet
Briar resources:
Campus email, internet, printers, physical plant requests,
making room reservations to host meetings or events, or have
access to SGA delegated funds in a CO’s account.
E. An inactive CO will not have access to SGA funding as of the date the CO
is declared inactive. In addition, inactive Tap Clubs will not have the right
to tap new members.
1. Any CO or tap club that does not receive any funding from SGA will
not have their business office account frozen, but are still limited by the
aforementioned restrictions to Sweet Briar resources.
F. If the inactive CO meets all ICC requirements by the end of the inactive
semester, then it shall be granted full CO status during the ICC semester
review of all COs and will have all rights, funding and accounts restored
effective in the semester following inactivity.
G. If the inactive CO fails to meet any or all requirements within a semester,
then the Officers shall declare it dissolved during the ICC semester review
of all CO’s. In the event of dissolution, all SGA/CEO/SBO funding and
accounts, as well as money held by off-Campus sources such as banks, shall
revert back to the SGA account after all debts have been paid.
H. A CO that is on hiatus is defined as a CO that requests to be inactive for a
period of a semester or year.
a. A CO cannot be on hiatus/inactive for longer than two semesters.
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