Local Employment Policy Handbook - ICASS

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FORMS AND FILES LE Staff HR keeps all employment forms and documentation of Ordinarily Resident LE Staff in the employee’s Official Personnel File (OPF). HR keeps all documentation on performance (e.g., Employee Performance Reports, JF-50, Performance Improvement Plans, JF-50B, and Award Nominations) of Ordinarily Resident LE Staff in the Employee Performance File (EPF). Appointment Eligible Family Members (AEFMs) State: For State positions staffed with an AEFM under a Family Member Appointment or Temporary Appointment, HR sends the original paperwork to the State regional or functional bureau Family Member <strong>Employment</strong> (FME) Coordinator. The FME Coordinator makes a copy of all documents for the bureau’s file and then sends the originals to Records Management (HR/EX/RIM) for placement in the employee’s OPF The FME Coordinator keeps the bureau file for three years. After three years, the FME Coordinator destroys the regional or functional bureau file. HR/EX/RIM has the only complete documentation history for AEFMs. Other Agency: When an agency under Chief of Mission authority chooses to hire an AEFM on a direct hire appointment, HR contacts their agency’s US headquarters for instructions on form processing and file retention. Eligible Family Members, Other NORs, and Members of Household 1. HR keeps all employment forms and documentation (e.g., SF-61, Appointment Affidavits, SF-44, Statement of Prior Federal Service) for EFMs that don’t meet the definition of AEFM and all other Not Ordinarily Residents in the employee’s OPF. HR does not retire these files to State or the participating agency US headquarters. 2. HR keeps all employment forms and documentation of Members of Household (whether Not Ordinarily Resident or Ordinarily Resident) in the employee’s OPF. HR does not retire these files to State or the participating agency US headquarters. Each Mission establishes a Mission-specific policy regarding the length of time that files of Family Members, other NORs, and Members of Household are kept.
Advising NORs and Members of Household to Maintain a Personal File 1. OPFs are maintained at the Department only for AEFMs hired under State FMA or Temporary Appointments. 2. OPFs for EFMS who don’t meet the definition of AEFM, all other NORs, and Members of Household (whether NOR or OR) aren’t sent to the Department or other agency US headquarters. 3. OPFs for AEFMs, non-US Citizen EFMS, all other NORs, and Members of Household (whether NOR or OR) aren’t transferred by HR between Missions. HR should advise AEFMs, EFMs, all other NORs, and Members of Household to keep a personal file of all their employment records, personnel actions, performance evaluations and other performance-related documentation because this will be the only complete file of the individual’s employment history at Department of State Missions abroad.
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LOCAL EMPLOYMENT POLICY (LEP) GUIDE
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TOPIC PAGE Signing the Original PSA
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Family Member Appointment (FMA) 57
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--Armed Services --Competitive or N
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LOCAL EMPLOYMENT POLICY (LEP) APPEN
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B. Make decisions involving governm
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COVERAGE The Department of State an
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USE OF STATE’S PSA AUTHORITY ON B
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Individuals HR May Not Convert to a
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E. Employ other Not Ordinarily Resi
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The LEP allows the Mission to maxim
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Before terminating any Ordinarily R
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(USPSC, 3 FAM 8100) up to the five-
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US Legal Permanent Residents, or Gr
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SIGNING THE ORIGINAL PSA The State
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JF-62A PSA RENEWAL MASS ACTION TELE
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LOCAL EMPLOYMENT POLICY COMPENSATIO
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LOCAL EMPLOYMENT DECISION TREE Appl
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5. Foreign National: A citizen of t
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Probationary Period An AEFM hired u
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NON-US CITIZEN ELIGIBLE FAMILY MEMB
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Non-US Citizen EFMs do not receive
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HR may also authorize a within-grad
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MEMBERS OF HOUSEHOLD (MOH) Refs: A.
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FOREIGN NATIONAL/LE STAFF DIRECT HI
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THIRD COUNTRY NATIONALS (TCNs) Ref:
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MARINE SECURITY GUARDS (MSGS) Ref:
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CAJE POSITION EVALUATION As the fir
Page 57 and 58: FSN TO FP GRADE EQUIVALENCY CHART F
Page 59 and 60: FAMILY MEMBER APPOINTMENT (FMA) Ref
Page 61 and 62: MILITARY RETIREES AND STATE’S FAM
Page 63 and 64: FIXED-TERM POSITIONS A supervisor m
Page 65 and 66: If any changes are needed to the cu
Page 67 and 68: Who HR May Hire Under a PSA-Ltd For
Page 69 and 70: Laborer Mail/File Clerk Mechanic (T
Page 71 and 72: D. Employee works under the terms o
Page 73 and 74: RESIDENCY STATUS AND DETERMINING CO
Page 75 and 76: US Citizen family members of contra
Page 77 and 78: B. NOR and compensated under an Ame
Page 79 and 80: 3. Personal Relationships Establish
Page 81 and 82: COMPENSATION See 3 FAM 7300 Compens
Page 83 and 84: Leave Without Pay (LWOP) for Not Or
Page 85 and 86: EXCEPTION RATE RANGE (ERR) See 3 FA
Page 87 and 88: US DOLLAR SALARY PAYMENTS AND ALLOT
Page 89 and 90: Not Ordinarily Residents (NORs) Com
Page 91 and 92: WHEN ACTUALLY EMPLOYED (WAE) WORK S
Page 93 and 94: DETERMINING THE GRADE AND STEP FOR
Page 95 and 96: DETERMINING THE GRADE AND STEP FOR
Page 97 and 98: 2. Superior Qualifications Rate (SQ
Page 99 and 100: --Job Application/Resume. Each job
Page 101 and 102: --Professional certifications and l
Page 103 and 104: The FME Coordinator may authorize H
Page 105 and 106: PFR at the highest step (even thoug
Page 107: CIVIL SERVICE RETIREMENT (CSR) LE S
Page 111 and 112: PRIVACY ACT OF 1974 Forms and docum
Page 113 and 114: Supervisors experiencing performanc
Page 115 and 116: 5. To avoid nepotism employment reg
Page 117 and 118: SUPERVISION An LE Staff employee hi
Page 119 and 120: WORK PERMIT, WORK VISA, OR RESIDENC
Page 121 and 122: APPENDICES
Page 123 and 124: 7. Promotions. In accordance with 3
Page 125 and 126: APPENDIX 2 MODEL PERSONAL SERVICES
Page 127 and 128: 16. Taxes FICA contributions, US Fe
Page 129 and 130: APPENDIX 4 MODEL MEMORANDUM OF AGRE
Page 131 and 132: (7) Instructions from the agency’
Page 133 and 134: APPENDIX 5 REFERENCES The Local Emp
Page 135: 135 May 2008
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Local Employment Policy Handbook - ICASS

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