Local Employment Policy Handbook - ICASS

appropriate, reviews HR’s CAJE results and authorizes the American pay scale grade in an E-mail to HR.
HR/OE/HRM and the US headquarters agency’s grade determination is final.
HR attaches a copy of the E-mail to the PD and includes the US headquarters agency’s grade
authorization in the remarks section of the JF-62A as: “(Insert other agency) authorization of grade
received in E-mail dated (insert E-mail date).”
PLEASE NOTE: Upon authorization by the regional or functional bureau, HR/OE, or participating US
headquarters, HR may use the American pay plan grade for future recruitment actions, unless the
supervisor creates a new position by:
A. Changing the education requirement of the position; or
B. Changing the language requirement of the position; or
C. Making significant changes to the duties and responsibilities of the position that the CAJE
moves the position to a new series.
HR keeps a subject file for “American Pay Plan Grade Authorizations” including the E-mails or
memorandums from the appropriate regional or functional bureau, HR/OE/HRM, or other agency US
headquarters listing all positions, the American pay scale grade, and date authorized.
Step
Requesting above step 1 of the American pay grade of the position as CAJE-ed is totally at Mission
management discretion and is not an entitlement for any NOR employee.
HR may not authorize above Step 1 for any Not Ordinarily Resident employee paid under an American
pay plan. Only the US agency headquarters may authorize additional steps. HR may not extend a final
offer of employment to an individual until HR receives a response on the step from the appropriate US
agency headquarters.
A. For Participating Agency positions encumbered by Appointment Eligible Family Members, EFMs, or
other NORs under a (participating agency) PSA, PSC, or direct hire appointment: HR contacts the
International HR Manager in HR/OE/HRM regarding authorization for hiring NORs above Step 1
according to the headquarters authorized American pay plan grade.
B. For State positions encumbered by NORs, there are four ways that additional steps are authorized:
--For Appointment Eligible Family Members (AEFMs) hired under a FMA or Temporary Appointment:
1. Highest Previous Rate (HPR), authorized by the FME Coordinator of the appropriate regional
or functional bureau.