Local Employment Policy Handbook - ICASS

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CASHIERS AND MRV CLERKS For State Positions HR may hire individuals under a PSA for cashier and MRV Clerk positions. For Participating Agencies Who Have Signed the MOA HR makes sure that participating US headquarters agencies have the authority to use the PSA to staff cashier positions. Otherwise, the agency must provide HR with a direct hire appointment and, if appropriate, complete the NSDD-38 process before recruiting the cashier position.
RESIDENCY STATUS AND DETERMINING COMPENSATION USING THE LOCAL EMPLOYMENT COMPENSATION WORKSHEET Compensation -- pay and benefits provided to individuals employed under PSA authority – is determined by the individual’s residency status. HR must complete the most recent version of the Local Employment Compensation Worksheet as part of the employee hiring process. The Local Employment Compensation Worksheet is available on the HR/OE website. The Human Resources Officer (HRO) or Management Officer (absent the HRO), in consultation with HR/OE, if needed, determines the residency status of an individual selected for employment at the Mission by completing the Local Employment Compensation Worksheet. HR must complete a Compensation Worksheet for every individual recruited locally (including Appointment Eligible Family Members, other EFMs, and Members of Household). HR must carefully decide and document the residency status. Once the individual officially enters on duty, HR may not change the residency status. There is no exception to this policy. Dual Nationals: If an individual has dual citizenship and one of the citizenships is US, the US Government always recognizes the US citizenship first. Following is an overview of residency-based compensation. A. Ordinarily Resident (OR) – The applicant is in the host country as a citizen, legal permanent resident, or holder of a non-Diplomatic work visa, or work permit, or residency permit, or both a work visa/permit and a residency permit. This person comes under local labor law. This category will include most Members of Household and all non-US Citizen Eligible Family Members who are in their country of citizenship. Ordinarily Residents are always paid under the Mission’s Local Compensation Plan. B. Not Ordinarily Resident (NOR) – The applicant is a Appointment Eligible Family Member (AEFM) or EFM on the travel orders of a direct hire Foreign Service, Civil Service, or uniformed service member permanently assigned to the Mission and under Chief of Mission authority, or at an Office of the American Institute of Taiwan. This person has a diplomatic visa, does not come under local labor law, and thus does not need a work permit. Non-US Citizen EFMs must have a US Social Security Number and may not be in their country of citizenship to qualify as NOR. This category may also include Members of Household with US Social Security Numbers who are not on the travel orders, but who do not need a work permit or visa work stamp to legally work in country. Not Ordinarily Residents (NOR) are always paid under an American compensation plan. All NORs must have a US Social Security Number for compensation under an American pay plan. If the individual is unable to get a US Social Security number, HR may not hire as a NOR.
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LOCAL EMPLOYMENT POLICY (LEP) GUIDE
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TOPIC PAGE Signing the Original PSA
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Family Member Appointment (FMA) 57
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--Armed Services --Competitive or N
Page 9 and 10:
LOCAL EMPLOYMENT POLICY (LEP) APPEN
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B. Make decisions involving governm
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COVERAGE The Department of State an
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USE OF STATE’S PSA AUTHORITY ON B
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Individuals HR May Not Convert to a
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E. Employ other Not Ordinarily Resi
Page 21 and 22: The LEP allows the Mission to maxim
Page 23 and 24: Before terminating any Ordinarily R
Page 25 and 26: (USPSC, 3 FAM 8100) up to the five-
Page 27 and 28: US Legal Permanent Residents, or Gr
Page 29 and 30: SIGNING THE ORIGINAL PSA The State
Page 31 and 32: JF-62A PSA RENEWAL MASS ACTION TELE
Page 33 and 34: LOCAL EMPLOYMENT POLICY COMPENSATIO
Page 35 and 36: LOCAL EMPLOYMENT DECISION TREE Appl
Page 37 and 38: 5. Foreign National: A citizen of t
Page 39 and 40: Probationary Period An AEFM hired u
Page 41 and 42: NON-US CITIZEN ELIGIBLE FAMILY MEMB
Page 43 and 44: Non-US Citizen EFMs do not receive
Page 45 and 46: HR may also authorize a within-grad
Page 47 and 48: MEMBERS OF HOUSEHOLD (MOH) Refs: A.
Page 49 and 50: FOREIGN NATIONAL/LE STAFF DIRECT HI
Page 51 and 52: THIRD COUNTRY NATIONALS (TCNs) Ref:
Page 53 and 54: MARINE SECURITY GUARDS (MSGS) Ref:
Page 55 and 56: CAJE POSITION EVALUATION As the fir
Page 57 and 58: FSN TO FP GRADE EQUIVALENCY CHART F
Page 59 and 60: FAMILY MEMBER APPOINTMENT (FMA) Ref
Page 61 and 62: MILITARY RETIREES AND STATE’S FAM
Page 63 and 64: FIXED-TERM POSITIONS A supervisor m
Page 65 and 66: If any changes are needed to the cu
Page 67 and 68: Who HR May Hire Under a PSA-Ltd For
Page 69 and 70: Laborer Mail/File Clerk Mechanic (T
Page 71: D. Employee works under the terms o
Page 75 and 76: US Citizen family members of contra
Page 77 and 78: B. NOR and compensated under an Ame
Page 79 and 80: 3. Personal Relationships Establish
Page 81 and 82: COMPENSATION See 3 FAM 7300 Compens
Page 83 and 84: Leave Without Pay (LWOP) for Not Or
Page 85 and 86: EXCEPTION RATE RANGE (ERR) See 3 FA
Page 87 and 88: US DOLLAR SALARY PAYMENTS AND ALLOT
Page 89 and 90: Not Ordinarily Residents (NORs) Com
Page 91 and 92: WHEN ACTUALLY EMPLOYED (WAE) WORK S
Page 93 and 94: DETERMINING THE GRADE AND STEP FOR
Page 95 and 96: DETERMINING THE GRADE AND STEP FOR
Page 97 and 98: 2. Superior Qualifications Rate (SQ
Page 99 and 100: --Job Application/Resume. Each job
Page 101 and 102: --Professional certifications and l
Page 103 and 104: The FME Coordinator may authorize H
Page 105 and 106: PFR at the highest step (even thoug
Page 107 and 108: CIVIL SERVICE RETIREMENT (CSR) LE S
Page 109 and 110: Advising NORs and Members of Househ
Page 111 and 112: PRIVACY ACT OF 1974 Forms and docum
Page 113 and 114: Supervisors experiencing performanc
Page 115 and 116: 5. To avoid nepotism employment reg
Page 117 and 118: SUPERVISION An LE Staff employee hi
Page 119 and 120: WORK PERMIT, WORK VISA, OR RESIDENC
Page 121 and 122: APPENDICES
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7. Promotions. In accordance with 3
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APPENDIX 2 MODEL PERSONAL SERVICES
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16. Taxes FICA contributions, US Fe
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APPENDIX 4 MODEL MEMORANDUM OF AGRE
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(7) Instructions from the agency’
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APPENDIX 5 REFERENCES The Local Emp
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135 May 2008
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Local Employment Policy Handbook - ICASS

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