Local Employment Policy Handbook - ICASS

WHEN ACTUALLY EMPLOYED (WAE) WORK SCHEDULES
Ordinarily Residents
A “When Actually Employed” (WAE) work schedule is used for an employee without a regular tour of
duty or established, regularly-scheduled workweek, on an as needed basic determined by the supervisor.
The hours of work may vary weekly as they are based on the need of the section or agency. In other
words, the supervisor doesn’t establish a standard part-time (16-32 hours/week) or full-time (40
hours/week) work week.
Examples of an established regular-scheduled work week include, but are not limited to:
A. Monday through Friday, 8:00 am-5:00 pm
B. Monday, Tuesday, and Thursday, 8:15 am-3:15 pm
C. Monday, Tuesday, 9:00 am-2:00 pm, and Thursday, 8:00 am-5:00pm
An employee working on a WAE work schedule may work part-time one pay period, full-time the next,
or none of the following (two week) pay period. The supervisor sets the hours of work based upon
section or agency need.
Before employing an Ordinarily Resident under a PSA on a WAE work schedule, HR confirms that the
WAE work schedule complies with local labor law. Examples:
A. Local labor law requires that an employee obtains “permanent” status after working three
calendar days and may not be terminated without cause. HR may not use a WAE work schedule
for the Ordinarily Resident employee.
B. Local labor law requires the Mission grant an employee a minimum number of work hours each
workweek (for example, 10). HR and the supervisor must follow local labor law to guarantee at
least 10 hours per week.
In countries where local labor law doesn’t allow HR to establish WAE work schedules, Mission
management needs to look at other legal employment options, or GSO procurements (if appropriate, in
consultation with the Office of Procurement Executive, A/OPE).
The International Compensation Manager in HR/OE/CM is the point of contact for questions about the
Mission’s benefits for employees on WAE work schedules.
An OR employee on a WAE work schedule is eligible for a step increase according to the Mission’s
policy on WGIs. Each 2080 hours in a pay status, excluding overtime, is equivalent to 52 weeks.