Local Employment Policy Handbook - ICASS

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FAMILY MEMBERS OF AGENCIES OR OFFICES NOT UNDER CHIEF OF MISSION (COM) AUTHORITY Family Members of employees of agencies or offices not under COM authority aren’t considered US Citizen EFMs for purposes of receiving a preference in hiring. If selected for a State Department position, they aren’t AEFMs eligible for employment under a Family Member or Temporary Appointment. HR completes the Local Employment Compensation Worksheet, determines the appropriate residency and compensation plan, and employs them under a Personal Services Agreement (PSA). Exception to the Above for State Positions The exception to the paragraphs above applies to family members not under Chief of Mission authority who are on Leave Without Pay (LWOP) from a stateside Civil Service or Public Health Service Commissioned Corps and hired under a direct hire appointment when they are selected for a State position. These family members who are on LWOP from a stateside Civil Service (GS) position or Public Health Service Commissioned Corps position may not accept employment under a PSA with the USG without first resigning from the GS appointment. USG employees under direct hire appointments, even if in LWOP status, may not accept contractual employment with the USG. So if the Family Member is already a civilian USG appointee (employee) of any agency, whether currently serving: A. In a position on a USG direct hire appointment; or B. In LWOP; or C. In INWS status, then HR must hire the individual into a State position under a Temporary Appointment (Tenure Code 59) instead of a PSA. This allows the individual to carry forward the USG direct hire employee benefits (which is similar to handling FSNs covered under CSRS – the FSN Direct Hire appointment is maintained as a way of keeping the CSR benefits). Employment Processing The current employing agency processes a “Termination – Transfer to State” action effective the date before the effective date of the Temporary Appointment. The employee’s Official Personnel File, including the SF-1150, Record of Leave Data, to document leave balances, is sent to State’s Records Management Staff. The employee’s leave balances and SCD carry over to the Temporary Appointment with State. If the employment lasts more than one year, the appropriate regional or functional bureau Family Member Employment Coordinator may process another Temporary Appointment each year until the employee leaves the Mission or the position, whichever happens first.
HR may also authorize a within-grade increase upon each conversion action. HR may execute the conversion and step increase on the same personnel action (instead of having to process two separate actions).
Page 1 and 2: LOCAL EMPLOYMENT POLICY (LEP) GUIDE
Page 3 and 4: TOPIC PAGE Signing the Original PSA
Page 5 and 6: Family Member Appointment (FMA) 57
Page 7 and 8: --Armed Services --Competitive or N
Page 9 and 10: LOCAL EMPLOYMENT POLICY (LEP) APPEN
Page 11 and 12: B. Make decisions involving governm
Page 13 and 14: COVERAGE The Department of State an
Page 15 and 16: USE OF STATE’S PSA AUTHORITY ON B
Page 17 and 18: Individuals HR May Not Convert to a
Page 19 and 20: E. Employ other Not Ordinarily Resi
Page 21 and 22: The LEP allows the Mission to maxim
Page 23 and 24: Before terminating any Ordinarily R
Page 25 and 26: (USPSC, 3 FAM 8100) up to the five-
Page 27 and 28: US Legal Permanent Residents, or Gr
Page 29 and 30: SIGNING THE ORIGINAL PSA The State
Page 31 and 32: JF-62A PSA RENEWAL MASS ACTION TELE
Page 33 and 34: LOCAL EMPLOYMENT POLICY COMPENSATIO
Page 35 and 36: LOCAL EMPLOYMENT DECISION TREE Appl
Page 37 and 38: 5. Foreign National: A citizen of t
Page 39 and 40: Probationary Period An AEFM hired u
Page 41 and 42: NON-US CITIZEN ELIGIBLE FAMILY MEMB
Page 43: Non-US Citizen EFMs do not receive
Page 47 and 48: MEMBERS OF HOUSEHOLD (MOH) Refs: A.
Page 49 and 50: FOREIGN NATIONAL/LE STAFF DIRECT HI
Page 51 and 52: THIRD COUNTRY NATIONALS (TCNs) Ref:
Page 53 and 54: MARINE SECURITY GUARDS (MSGS) Ref:
Page 55 and 56: CAJE POSITION EVALUATION As the fir
Page 57 and 58: FSN TO FP GRADE EQUIVALENCY CHART F
Page 59 and 60: FAMILY MEMBER APPOINTMENT (FMA) Ref
Page 61 and 62: MILITARY RETIREES AND STATE’S FAM
Page 63 and 64: FIXED-TERM POSITIONS A supervisor m
Page 65 and 66: If any changes are needed to the cu
Page 67 and 68: Who HR May Hire Under a PSA-Ltd For
Page 69 and 70: Laborer Mail/File Clerk Mechanic (T
Page 71 and 72: D. Employee works under the terms o
Page 73 and 74: RESIDENCY STATUS AND DETERMINING CO
Page 75 and 76: US Citizen family members of contra
Page 77 and 78: B. NOR and compensated under an Ame
Page 79 and 80: 3. Personal Relationships Establish
Page 81 and 82: COMPENSATION See 3 FAM 7300 Compens
Page 83 and 84: Leave Without Pay (LWOP) for Not Or
Page 85 and 86: EXCEPTION RATE RANGE (ERR) See 3 FA
Page 87 and 88: US DOLLAR SALARY PAYMENTS AND ALLOT
Page 89 and 90: Not Ordinarily Residents (NORs) Com
Page 91 and 92: WHEN ACTUALLY EMPLOYED (WAE) WORK S
Page 93 and 94: DETERMINING THE GRADE AND STEP FOR
Page 95 and 96:
DETERMINING THE GRADE AND STEP FOR
Page 97 and 98:
2. Superior Qualifications Rate (SQ
Page 99 and 100:
--Job Application/Resume. Each job
Page 101 and 102:
--Professional certifications and l
Page 103 and 104:
The FME Coordinator may authorize H
Page 105 and 106:
PFR at the highest step (even thoug
Page 107 and 108:
CIVIL SERVICE RETIREMENT (CSR) LE S
Page 109 and 110:
Advising NORs and Members of Househ
Page 111 and 112:
PRIVACY ACT OF 1974 Forms and docum
Page 113 and 114:
Supervisors experiencing performanc
Page 115 and 116:
5. To avoid nepotism employment reg
Page 117 and 118:
SUPERVISION An LE Staff employee hi
Page 119 and 120:
WORK PERMIT, WORK VISA, OR RESIDENC
Page 121 and 122:
APPENDICES
Page 123 and 124:
7. Promotions. In accordance with 3
Page 125 and 126:
APPENDIX 2 MODEL PERSONAL SERVICES
Page 127 and 128:
16. Taxes FICA contributions, US Fe
Page 129 and 130:
APPENDIX 4 MODEL MEMORANDUM OF AGRE
Page 131 and 132:
(7) Instructions from the agency’
Page 133 and 134:
APPENDIX 5 REFERENCES The Local Emp
Page 135:
135 May 2008
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Local Employment Policy Handbook - ICASS

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