Local Employment Policy Handbook - ICASS

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PURCHASE ORDERS, BLANKET PURCHASE AGREEMENTS, NON-PERSONAL SERVICES CONTRACTS, MILITARY INTERDEPARTMENTAL REQUESTS AND OTHER GSO PROCUREMENTS Purchase Orders (POs), Blanket Purchase Agreements, Non-Personal Services Contracts (NPSC), Military Interdepartmental requests, or other GSO procurements are not HR employment mechanisms. A Mission must not use purchase orders /agreements or non-personal services contracts to obtain services from individuals when a clear employer/employee relationship exists. Individuals engaged on POs, BPAs, and NPSCs are not USG employees, are not paid under the <strong>Local</strong> Compensation Plan (LCP), and are not covered under US Workers Compensation. The improper use of POs, BPAs, and NPSCs is a serious matter. GSO procurement relationships and HR employment relationships establish very different expectations, obligations, liabilities, and legal requirements between the USG and the individual. An employer/employee relationship is created if the proposed GSO PO, BPA or NPSC involves any of the following: 1. Work that is governmental in nature. 2. Job formally advertised and recruited by a Vacancy Announcement or “<strong>Employment</strong> Opportunity” in the Mission’s Newsletter. 3. Job is CAJE evaluated and assigned a position grade and Position Description. 4. Individual assigned a USG supervisor with direct or indirect responsibilities for staff. 5. Individual paid an hourly rate as opposed to a set fee for the product or service provided. 6. Individual provided USG office space, equipment, and supplies to perform services. 7. Position requires long-term or continuous activities. A PO, BPA, or NPSC is never used: 1. In advance of, or instead of, getting a security clearance for an individual. 2. To replace a current employee, including Family Members or Members of Household, even temporarily. 3. To bypass employment ceilings. 4. To “employ” family members or other seasonal hires.
5. To avoid nepotism employment regulations. The Office of Procurement Executive (A/OPE) is the responsible Department office for procurements. GSO is encouraged to contact A/OPE if management wishes to pursue a legal procurement for services with an individual by PO, BPA, or NPSC. If the individual selected by GSO for the PO, BPA, or NPSC is a US Citizen, A/OPE must review and authorize the proposed GSO procurement. A/OPE is the point of contact for additional information on POs, BPAs, NPSCs, and other GSO procurements. The A/OPE website is: http://aope.a.state.gov/
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LOCAL EMPLOYMENT POLICY (LEP) GUIDE
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TOPIC PAGE Signing the Original PSA
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Family Member Appointment (FMA) 57
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--Armed Services --Competitive or N
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LOCAL EMPLOYMENT POLICY (LEP) APPEN
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B. Make decisions involving governm
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COVERAGE The Department of State an
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USE OF STATE’S PSA AUTHORITY ON B
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Individuals HR May Not Convert to a
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E. Employ other Not Ordinarily Resi
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The LEP allows the Mission to maxim
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Before terminating any Ordinarily R
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(USPSC, 3 FAM 8100) up to the five-
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US Legal Permanent Residents, or Gr
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SIGNING THE ORIGINAL PSA The State
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JF-62A PSA RENEWAL MASS ACTION TELE
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LOCAL EMPLOYMENT POLICY COMPENSATIO
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LOCAL EMPLOYMENT DECISION TREE Appl
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5. Foreign National: A citizen of t
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Probationary Period An AEFM hired u
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NON-US CITIZEN ELIGIBLE FAMILY MEMB
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Non-US Citizen EFMs do not receive
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HR may also authorize a within-grad
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MEMBERS OF HOUSEHOLD (MOH) Refs: A.
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FOREIGN NATIONAL/LE STAFF DIRECT HI
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THIRD COUNTRY NATIONALS (TCNs) Ref:
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MARINE SECURITY GUARDS (MSGS) Ref:
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CAJE POSITION EVALUATION As the fir
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FSN TO FP GRADE EQUIVALENCY CHART F
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FAMILY MEMBER APPOINTMENT (FMA) Ref
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MILITARY RETIREES AND STATE’S FAM
Page 63 and 64: FIXED-TERM POSITIONS A supervisor m
Page 65 and 66: If any changes are needed to the cu
Page 67 and 68: Who HR May Hire Under a PSA-Ltd For
Page 69 and 70: Laborer Mail/File Clerk Mechanic (T
Page 71 and 72: D. Employee works under the terms o
Page 73 and 74: RESIDENCY STATUS AND DETERMINING CO
Page 75 and 76: US Citizen family members of contra
Page 77 and 78: B. NOR and compensated under an Ame
Page 79 and 80: 3. Personal Relationships Establish
Page 81 and 82: COMPENSATION See 3 FAM 7300 Compens
Page 83 and 84: Leave Without Pay (LWOP) for Not Or
Page 85 and 86: EXCEPTION RATE RANGE (ERR) See 3 FA
Page 87 and 88: US DOLLAR SALARY PAYMENTS AND ALLOT
Page 89 and 90: Not Ordinarily Residents (NORs) Com
Page 91 and 92: WHEN ACTUALLY EMPLOYED (WAE) WORK S
Page 93 and 94: DETERMINING THE GRADE AND STEP FOR
Page 95 and 96: DETERMINING THE GRADE AND STEP FOR
Page 97 and 98: 2. Superior Qualifications Rate (SQ
Page 99 and 100: --Job Application/Resume. Each job
Page 101 and 102: --Professional certifications and l
Page 103 and 104: The FME Coordinator may authorize H
Page 105 and 106: PFR at the highest step (even thoug
Page 107 and 108: CIVIL SERVICE RETIREMENT (CSR) LE S
Page 109 and 110: Advising NORs and Members of Househ
Page 111 and 112: PRIVACY ACT OF 1974 Forms and docum
Page 113: Supervisors experiencing performanc
Page 117 and 118: SUPERVISION An LE Staff employee hi
Page 119 and 120: WORK PERMIT, WORK VISA, OR RESIDENC
Page 121 and 122: APPENDICES
Page 123 and 124: 7. Promotions. In accordance with 3
Page 125 and 126: APPENDIX 2 MODEL PERSONAL SERVICES
Page 127 and 128: 16. Taxes FICA contributions, US Fe
Page 129 and 130: APPENDIX 4 MODEL MEMORANDUM OF AGRE
Page 131 and 132: (7) Instructions from the agency’
Page 133 and 134: APPENDIX 5 REFERENCES The Local Emp
Page 135: 135 May 2008
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Local Employment Policy Handbook - ICASS

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