Local Employment Policy Handbook - ICASS

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The employee may work 3 more days through September 30, or HR may process a new PSA-Ltd from October 1-December 31 for the remaining 3 days within the calendar year for the employee, as appropriate. --------------------------------------------------- Example 3: June 5-23, 2006 = September 27-29, 2006 = Total work days for calendar year: 15 work days 3 work days 18 work days The fiscal year ends September 30, 2006 (a Saturday). Based on continued need for services, HR may process a new PSA-Ltd for the remaining 12 work days from October 1-December 31 for the employee, as appropriate. --------------------------------------------------- If local labor law states that a permanent employment relationship exists when employing an individual for less than 30 work days, then HR may only process a PSA-Ltd for the maximum number of days local labor law allows. (For example, in Country X, local labor law states that you have an employer-employee relationship and a “permanent” employee after 20 days. Therefore, HR may process a PSA-Ltd for no more than 20 days.) HR may use a PSA-Ltd to employ on an emergency basis for 21 days or less without issuing a Vacancy Announcement. Although recruitment in emergency situations is not a requirement, HR should use discretion and consider times when it is more appropriate to hire under a PSA-Ltd using a Vacancy Announcement. HR may cancel a PSA-Ltd due to early terminations or by processing a new DS-1990 and indicating the reason for the correction in the Remarks Section. Unless required by local labor law, and included in the remarks section of the DS-1990, PSA-Ltd does not provide the employee with leave, medical benefits, severance, retirement, US or local social security, the Mission’s health plan, or any other non-cash benefits. PD and CAJE Evaluation for a PSA-Ltd In order to meet the short-term service needs, HR refers to the list below of traditional and pre-evaluated positions to hire individuals under the PSA-Ltd employment mechanism. No additional Position Description or statement of work is required for jobs on this list. No position number or position ceiling is required to enter into a PSA-Ltd, unless the regional bureau has imposed such a requirement. Auto Mechanic Carpenter Chauffeur Clerks Custodian Data Input Clerk Gardener Guard FSN-1020-3 FSN-1210-3 FSN-1015-3 FSN-0105-3 FSN-1301-5 FSN-1820-3 FSN-1310-2 FSN-0710-2
Laborer Mail/File Clerk Mechanic (Trades/Crafts) Motor Vehicle Serviceman Receptionist Trades Helper Translator Truck Driver Utilities Operator (Sewage, Disposal, Water, Power, Boiler, and Heating Plant) Watchman FSN-1305-1 FSN-0130-2 FSN-1210-3 FSN-1020-2 FSN-0125-3 FSN-1210-2 FSN-0210-7 FSN-1015-3 FSN-1215-3 FSN-0710-1 If the Mission wishes to use a PSA-Ltd to perform work not included in the list above, the supervisor must include a brief statement of work on the DS-1990. To obtain the appropriate FSN grade, HR then takes the statement of work on the DS-1990 and “matches” it as closely as possible to a position with similar duties and responsibilities already CAJE evaluated (where the supervisor completed a Position Description and Job Discussion Help Sheet). If HR can not find a “position match” from positions already CAJE evaluated, the supervisor will have to complete a Position Description and Job Discussion Help sheet. HR will have to CAJE evaluate the position. HR should use direct-hire or PSA employment mechanisms for work functions that don’t meet the criteria for a PSA-Ltd. Compensation under a PSA-Ltd Compensation under a PSA-Ltd is from the fiscal year (October 1-September 30) when the work is performed. Individuals hired under a PSA-Ltd receive an hourly wage. HR states the amount of the wage on the PSA-Ltd. The hourly wage for an employee hired under a PSA-Ltd may not exceed Step 1 of the FSN grade of the position. Due to the short-term length of the PSA-Ltd, the pay rate stays the same even if HR/OE authorizes and the Mission makes a change to the LCP during the term of the PSA-Ltd. Employees hired under a PSA-Ltd may receive premium pay (e.g., overtime pay, local holiday pay, night differential, Sunday differential) as stated in the premium pay provisions of post’s <strong>Local</strong> Compensation Plan. The DS-1990 form must indicate authorization for premium pay. Supervisors should exercise caution in assigning more than 8 work hours per day to an employee on a PSA-Ltd because some <strong>Local</strong> Compensation Plans require payment of overtime for more than 8 hours worked in a day. Employees under a PSA-Ltd are not eligible for: --Premium pay on a US holiday. --Allowances provided to Ordinarily Resident LE Staff employees. --Accrued 13 th month, Christmas, or other bonuses. Creditable Service under a PSA-Ltd
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LOCAL EMPLOYMENT POLICY (LEP) GUIDE
Page 3 and 4:
TOPIC PAGE Signing the Original PSA
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Family Member Appointment (FMA) 57
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--Armed Services --Competitive or N
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LOCAL EMPLOYMENT POLICY (LEP) APPEN
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B. Make decisions involving governm
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COVERAGE The Department of State an
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USE OF STATE’S PSA AUTHORITY ON B
Page 17 and 18: Individuals HR May Not Convert to a
Page 19 and 20: E. Employ other Not Ordinarily Resi
Page 21 and 22: The LEP allows the Mission to maxim
Page 23 and 24: Before terminating any Ordinarily R
Page 25 and 26: (USPSC, 3 FAM 8100) up to the five-
Page 27 and 28: US Legal Permanent Residents, or Gr
Page 29 and 30: SIGNING THE ORIGINAL PSA The State
Page 31 and 32: JF-62A PSA RENEWAL MASS ACTION TELE
Page 33 and 34: LOCAL EMPLOYMENT POLICY COMPENSATIO
Page 35 and 36: LOCAL EMPLOYMENT DECISION TREE Appl
Page 37 and 38: 5. Foreign National: A citizen of t
Page 39 and 40: Probationary Period An AEFM hired u
Page 41 and 42: NON-US CITIZEN ELIGIBLE FAMILY MEMB
Page 43 and 44: Non-US Citizen EFMs do not receive
Page 45 and 46: HR may also authorize a within-grad
Page 47 and 48: MEMBERS OF HOUSEHOLD (MOH) Refs: A.
Page 49 and 50: FOREIGN NATIONAL/LE STAFF DIRECT HI
Page 51 and 52: THIRD COUNTRY NATIONALS (TCNs) Ref:
Page 53 and 54: MARINE SECURITY GUARDS (MSGS) Ref:
Page 55 and 56: CAJE POSITION EVALUATION As the fir
Page 57 and 58: FSN TO FP GRADE EQUIVALENCY CHART F
Page 59 and 60: FAMILY MEMBER APPOINTMENT (FMA) Ref
Page 61 and 62: MILITARY RETIREES AND STATE’S FAM
Page 63 and 64: FIXED-TERM POSITIONS A supervisor m
Page 65 and 66: If any changes are needed to the cu
Page 67: Who HR May Hire Under a PSA-Ltd For
Page 71 and 72: D. Employee works under the terms o
Page 73 and 74: RESIDENCY STATUS AND DETERMINING CO
Page 75 and 76: US Citizen family members of contra
Page 77 and 78: B. NOR and compensated under an Ame
Page 79 and 80: 3. Personal Relationships Establish
Page 81 and 82: COMPENSATION See 3 FAM 7300 Compens
Page 83 and 84: Leave Without Pay (LWOP) for Not Or
Page 85 and 86: EXCEPTION RATE RANGE (ERR) See 3 FA
Page 87 and 88: US DOLLAR SALARY PAYMENTS AND ALLOT
Page 89 and 90: Not Ordinarily Residents (NORs) Com
Page 91 and 92: WHEN ACTUALLY EMPLOYED (WAE) WORK S
Page 93 and 94: DETERMINING THE GRADE AND STEP FOR
Page 95 and 96: DETERMINING THE GRADE AND STEP FOR
Page 97 and 98: 2. Superior Qualifications Rate (SQ
Page 99 and 100: --Job Application/Resume. Each job
Page 101 and 102: --Professional certifications and l
Page 103 and 104: The FME Coordinator may authorize H
Page 105 and 106: PFR at the highest step (even thoug
Page 107 and 108: CIVIL SERVICE RETIREMENT (CSR) LE S
Page 109 and 110: Advising NORs and Members of Househ
Page 111 and 112: PRIVACY ACT OF 1974 Forms and docum
Page 113 and 114: Supervisors experiencing performanc
Page 115 and 116: 5. To avoid nepotism employment reg
Page 117 and 118: SUPERVISION An LE Staff employee hi
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WORK PERMIT, WORK VISA, OR RESIDENC
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APPENDICES
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7. Promotions. In accordance with 3
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APPENDIX 2 MODEL PERSONAL SERVICES
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16. Taxes FICA contributions, US Fe
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APPENDIX 4 MODEL MEMORANDUM OF AGRE
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(7) Instructions from the agency’
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APPENDIX 5 REFERENCES The Local Emp
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135 May 2008
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Local Employment Policy Handbook - ICASS

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