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Section 3 Miscellaneous EnhancementsPCU Tape Load Regulatory Changes for 2007 Reporting YearFields. . . . . . . . . . . . . .Student TypeDescriptions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Student type code for the electronic prospect. This code is usedfor PCU tape load processing for student types of O (Other)based on the rule set up on SOTCNVT.Tape Code Conversion Form (SOTCNVT)Crosswalk capability has been added to SOTCNVT for the use of student types(STVSTYP). Prior to this release, an incoming student type had not been providedby any baseline electronic processing files. However, it was possible to have a studenttype value default in from SRAPRED.SOTCNVT has also been modified to accommodate the new intended enrollmentdate.• Currently the term converts the two character year (YY positions 58-59) for theyear of high school graduation to the recruiting term code. This will continueto be processed the same way.• The same conversion rule for term will also be used to convert the new fourcharacter intended enrollment date (MMYY positions 197-200) to therecruiting term code when the intended enrollment date exists and there is avalid conversion value.Note: For term records on SOTCNVT, YY conversions for the high schoolgraduation year and MMYY conversions for the intended enrollmentdate will exist for the same conversion rule.PCU Term Code SOTCNVT ConversionsThe high school graduation date and the intended enrollment date share theSOTCNVT rule where the Interface Type is PCU and the Validation Table Name isTERM. When an intended enrollment date exists, that value will be checked first forconversion. If the conversion takes place as a result of the DEFAULT rule onSOTCNVT, the system will check to see if a high school graduation date exists. If thehigh school graduation date exists, the conversion will be attempted. If noconversion takes place, the DEFAULT rule will be used, if it exists. If no rule existsfor either value (high school graduation date or intended enrollment date) the *(NULL) rule will be used, if it exists.Note: Functionality currently exists for the conversion of the high school GPAand the prior college GPA. You will need to set up rules to convert theincoming PCU high school GPA (HGPA) and the prior college GPA(CGPA).Student Release 7.3.2 February 200762 Release Guide Confidential
Section 3 Miscellaneous EnhancementsPCU Tape Load Regulatory Changes for 2007 Reporting YearProcessing and Validation of Student TypeThe incoming student type values from the PCU are:• T (Transfer)• F (Freshman)• O (Other, Unknown)For the PCU 2007 Regulatory File it is recommended that the incoming studenttypes are converted appropriately so they can be loaded to Banner. Conversionvalues should be set up for T, F, and O, as well as the optional values for the * (NULL)and DEFAULT rules on SOTCNVT. The PCU suggests that users do not processincoming records with student types of O (in positions 60 - 61) for loading into theBanner production tables without first performing a manual review of the data.These records, for example, may have been filled out by a parent, and theinformation may contain parent data as opposed to student data, and thereforeshould not be loaded into Banner. Unless the actual data file is carefully reviewed,there is no way to know what the student types are until after they have been loadedinto the temporary tables when SRTLOAD is run, and the data is viewed onSRIPREL/SRAPREL.Setup Steps on SOTCNVTSunGard Higher Education recommends the following data be set up on SOTCNVTfor the PCU student type, in order to track and process (or not process) PCUstudent type records with a value of O.1. Set up a unique conversion value for the student type of O (Other).Having a single, unique conversion value for the student type allows you totrack, review, and process these records efficiently. The conversion value for O(Other) should not be used for any other PCU student type conversions onSOTCNVT. The PCU suggests manually reviewing records with a student typeof O, before they are loaded into Banner.2. Set up appropriate conversion values for the student types of F and T.These values should be different than the value used to convert the studenttype of O.3. Set up a * (NULL) rule for any PCU student type values that are null.This value should be different than the value used to convert the student typeof O.4. Set up a DEFAULT rule for any PCU student type that will not be translatedcorrectly.This value should be different than the value used to convert the student typeof O.February 2007 Student Release 7.3.2Confidential Release Guide 63
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Banner Student / Release Guide / 7.3.2

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