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Section 4 Problem ResolutionsAdmissions ModuleElectronicApplicationsProcessingCurriculumWindowCurriculumProcessing(#CMS-DFCT103668)Description: The documentation referred to SOAXREF labels that are no longerused with Admissions processing, such as CRDBASIS, CRSEOVRC, EMSTCDE,ENTYCDE, and HSCHENEX.Impact: Users setting up the “TS 189 Upload (SAR189U) of ElectronicApplications” process may waste time searching for SOAXREF records that do notexist.Resolution: The obsolete labels have been removed from the “Cross-ReferenceLabels Used in EDI Processing” section of the Electronic Admissions procedures.(#1-1MTP8P)Description: The 7.3.1 Release Guide described the Duplicate button in theCurriculum window as:“The Duplicate button is used to copy the curriculum record (with the field ofstudy) and set the curriculum activity status to INACTIVE and the curriculum statusto CHANGED.”Impact: The Duplicate button does not set the curriculum activity status toINACTIVE and the curriculum status to CHANGED.Resolution: The user guide text for the button has been corrected to read:“The Duplicate button is used to copy the curriculum record (with the field ofstudy) as it is. The duplicated record is now ready for the user to make the neededchanges.”(#1-1J11LR)Description: When a "middle" General Student record was deleted, and itsassociated curriculum record was not deleted, the result was that the earlier termSGBSTDN curriculum data was being replaced with the later term SGBSTDNcurriculum data. This then caused a mis-match between the SORLCUR record(which was correct) and the SGBSTDN record (which was not correct). The onlinequery was also not correct for earlier term.Impact: The software is working as designed. The documentation may have beenmisleading, but the summary correctly states how to calculate the current status forlearner module curriculum records:• All curriculum records with a term that is less than the SGBSTDN end term aregrouped by priority.• For each priority, find the maximum term of the SORLCUR records that is lessthan the end term of the SGBSTDN record.• Determine if the curriculum record of the maximum term is active. If it isactive, then it is current for the SGBSTDN record.Resolution: The Concurrent Curricula Processing Appendix in the user guide hasbeen modified to clarify this issue.The following statement was found to be misleading:Student Release 7.3.2 February 200790 Release Guide Confidential
Section 4 Problem ResolutionsAdmissions Module“The processing evaluates the curriculum records with terms that fall between theGeneral Student effective term and end term to determine which rows are current.In other curriculum module records, whether a row is current or non-current isstatic, (unless a new row is inserted). The status does not vary based on the termcode or sequence number of the record you are reviewing.”This has been changed to:“The processing evaluates the curriculum records with terms that are less than theend term of the General Student record to determine which rows are current. Incurriculum records for other modules, current or non-current status does not varybased on the term code, but is determined within the sequence number of therecord you are reviewing.”SAAACKL,SAAADMS(#1-135ZS8)Description: Multiple documentation issues existed with SAAADMS and SAAACKL1. The forms reference documentation/online help for SAAACKL says the Statusvalue changes to C (complete) and the Outstanding Items value changes toblank (no outstanding items) when all checklist items are received. This occurswhen all mandatory checklist items are received.“Selective queries may be performed within this section. If multipleapplications exist, they will be displayed in descending order by term andapplication number. The scroll bar to the right is used to scroll amongmultiple application records. If all checklist items associated with a specificapplication are updated with a received date in the Application Checklistinformation, the Outstanding Items flag will be updated from Y(es) to blank(no outstanding items), and the Status field will be updated from I(ncomplete)to C(omplete). Use the Next Block function to display the checklist itemsassociated with a specific application.”“The Application Checklist information is used to review, and optionallyupdate, checklist items associated with an admissions application. Existingchecklist items may be updated or deleted, and new checklist items may beadded. If all outstanding checklist items for an application are updated with areceived date in this section, the Outstanding Items flag in the AdmissionsApplication Summary information will be updated from Y(es) to blank (nooutstanding items), and the Status field will be updated from I(ncomplete) toC(omplete).”2. The forms reference documentation/online help for SAAACKL does notdescribe all the fields in the Application Checklist block. Only Checklist Originand Status are described. SAAADMS contains all the field definitions.3. The forms reference documentation/online help for SAAADMS for theApplication Checklist block says that the Count and Deadline fields are notbase table fields. This is not correct. Generated by System is derived fromSARCHKL_SOURCE, but is not a base table item. There is no such field asSARCHKL_SOURCE_DESC.February 2007 Student Release 7.3.2Confidential Release Guide 91
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