FACULTY HANDBOOK July 2009 - Morgan State University

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PAGE 126 * Morgan State University Faculty HandbookARTICLE VII: COMMITTEESSection 1. The committees of the Board shall fit into one of the following categories:executive, standing or special.Section 2. Executive Committee. The Executive Committee shall be composed of thethree elected officers (the Chairperson, the Vice Chairperson, and the Secretary) and the Chairpersons ofthe standing committees. The Chairperson of the Board is the chairperson of this committee. Thiscommittee may advise the President on urgent or pressing matters when the Board is not in session andmay advise the President and the Board on issues which do not fall within the purview of one of thestanding committees. The Executive Committee shall meet upon the call of the Chairperson at the earliestpossible time following oral or written notice to its members.Section 3. Standing Committees. Unless and until otherwise decided by a vote of amajority of the members of the Board, the standing committees of the Board shall consist of thefollowing:a. Academic and Student Affairsb. Fiscal Affairs and Capital PlanningThe Chairperson of the Board shall appoint all members of standing committees, one of whom he or sheshall designate as chairperson, and at least two (2) other members. The Chairperson shall makecommittee appointments within thirty (30) days following his or her election or as soon as possiblethereafter. The terms of the standing committee appointees shall run concurrently with that of theChairperson.Section 3.a. Academic and Student Affairs Committee. This committee shall haveresponsibility for policy matters concerning all undergraduate and graduate academic programs anddepartments of the University. This committee shall make appropriate recommendations with respect tothe establishment of new academic programs, policies, and procedures and shall recommend to the Boardpersons to receive honorary degrees and the policies governing such awards. This committee shall alsoconsider policy matters concerning all non-academic facets of student welfare. The Academic andStudent Affairs Committee shall meet at least four (4) times annually.Section 3.b. Fiscal Affairs and Capital Planning Committee. This committee shall haveresponsibility for all matters related to the business and financial policies and practices of the University,including property management. This committee shall review the annual reporting budget prepared bythe President and shall make recommendations for its approval and adoption by the Board based on thesoundness of the justifications the President provides. This committee shall monitor all budgetaryrequests and make recommendations regarding personnel or budgetary changes which are exceptions toan approved budget. This committee shall also review and present to the Board all audit reports and anyother reports regarding the annual fiscal and financial needs of the University. This committee also,based upon the recommendation of the President which shall include a justification, shall review theassigning of a name to a University facility, whether the facility is new or in use, and shall present suchname to the Board of Regents for approval. The Fiscal Affairs and Capital Planning Committee shallmeet at least four (4) times annually.4. Special CommitteesSection 4.a. Special Committees. As the necessity therefore arises, the Chairpersonmay create one or more special committees to consider any matters not properly falling within thepurview of the standing committees. Except as provided in Sections 4.b, 4.c. and 4.d., at the time of
PAGE 127 * Morgan State University Faculty Handbookcreation of a special committee, the Chairperson shall specify the term of such committee, which shall notexceed that of the Chairperson who created the special committee. A successor chairperson, however,may re-establish any special committee. The Chairperson shall determine the number of members of anyspecial committee and shall appoint and designate the chairperson of each special committee.Section 4.b. Special Committees - Nominating Committee. At least sixty daysprior to the Board’s last regular meeting of the fiscal year, the Chairperson shall appoint a NominatingCommittee comprised of at least three members of the Board of Regents. The Nominating Committeeshall be responsible for recommending persons to serve as elected officers of the Board for the next fiscalyear. These recommendations will be made to the entire Board at the Board’s last regular meeting of thefiscal year. An officer of the Board shall not be a member of the Nominating Committee unless thatofficer has removed himself or herself from consideration for election to the office.Section 4.c. Special Committees - Evaluation Committee. At least sixty days priorto the Board’s last regular meeting of the fiscal year, the Chairperson shall appoint an EvaluationCommittee comprised of at least three members of the Board of Regents. The Evaluation Committeeshall be responsible for conducting an annual review and evaluation of the President in accordance withthe criteria and process specified by the Board of Regents. The Evaluation Committee shall shareinformation with the Fiscal Affairs and Capital Planning Committee to assist that committee concerningits recommendations for the President’s compensation. The Evaluation Committee shall report itsrecommendation concerning the President’s evaluation at the last regular meeting of the fiscal year foraction by the entire Board.Section 4.d. Special Committees - Development Committee. The Chairperson shallappoint a Development Committee comprised of at least three members of the Board of Regents. TheDevelopment Committee shall be responsible for facilitating the fundraising efforts of the Board ofRegents. Such efforts include soliciting individual Board members to participate in the identifying,cultivating and securing gifts and donations from private individuals, corporations, foundations andgovernment agencies.Section 5. Committee Action. Matters requiring Board action shall first be presented to theappropriate standing or special committee for review before going to the full Board for action.Committee action is not required in the following situations: (a) in an emergency situation, (b) if thesubject matter under consideration does not fall within the authority of an existing committee, (c) if thesubject matter is being considered as a result of a written request for agenda action made by any Boardmember pursuant to Section 3 of Article VI.ARTICLE VIIICOMMITTEE MEETINGSSection 1. . The Committee shall assure that the committee complies with therequirements of these By-Laws concerning a minimum number of annual meetings. Thechairpersons of each standing committee shall provide written notification to all committee membersof a scheduled committee meeting at least five (5) days prior to the meeting. This five (5) day noticerequirement may be waived provided that each member who did not receive such notice consents tosuch waiver.Section 2. In case of an emergency or unusual circumstances, the chairperson of eachcommittee may call for a meeting of such committee without following the formal notice or agendaprovision of this Article VIII.
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FACULTY HANDBOOK July 2009 - Morgan State University

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