FACULTY HANDBOOK July 2009 - Morgan State University

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PAGE 166 * Morgan State University Faculty Handbook3. Allow system administrators to perform routine maintenance and operations,and respond to emergency situations;4. Protect the rights of individuals working in collaborative situations whereinformation and files are shared;5. Retrieve a file by a supervisor or principal investigator of assigned work,when an employee is unavailable; or6. Monitor general usage patterns, and inspect files for a limited time whenthere is probable cause to believe a user has violated this Policy.7. Investigate security violations and unauthorized access.Under normal circumstances, inspections or monitoring related to violations of this Policy must beauthorized in advance by the Vice President for Planning and Information Technology or thatindividual’s designee, in consultation with the General Counsel. Such inspections or monitoring willbe conducted with notice to the user, unless, after consultation with the General Counsel, it isdetermined that notice would seriously jeopardize substantial interests of the University or thirdparties. However, in the event of unauthorized use of the system, computer staff, without priorauthorization, may access user accounts, files, and messages and/or deny access to computingresources if emergency action is deemed necessary to protect documents and files and the systems onwhich they reside. In such situations, the Vice President for Planning and the General Counsel shallbe notified as soon as possible after the fact.V. Statement of Responsibilities.A. University Responsibilities.The University assumes the responsibility to ensure the integrity of its computing systems,workstations, and lab facilities. The computing systems offers file protection which can onlybe modified by an authorized user. Since no system is absolutely secure, usage will be monitoredperiodically to ensure that irresponsible users cannot affect the performance and integrity of otheraccounts and other users’ information.B. User Responsibilities.Users of the University’s computing resources or facilities, have the following responsibilities:1. Use the University’s computing facilities and resources, including hardware, software, networksand computer accounts, responsibly and appropriately, respecting the rights of other computer users,physical facilities and controls, and respecting all contractual and license agreements. “Inappropriateuse” includes but is not limited to:a. Insertion of viruses into computer systems;b. Tapping a network or running a “sniffer” program;c. Email spam, chain letters, threats and harassment;d. Destruction of another user’s files, lab hardware or software including but not limited to:i. Disconnecting and reconnecting or reconfiguring hardware;
PAGE 167 * Morgan State University Faculty Handbookii. Intentionally or knowingly, personally or through any agent, deleting, examining, copying,destroying altering or modifying files and/or data/records or computer programs stored,maintained or produced by a computer without permission, consent, authorization from theowner;iii. Physically damaging hardware or software;iv. removing computer hardware and/or any internal components;e. Unauthorized use of an account-id and /or password;f. Unauthorized use and/or copying of software;g. Use for personal commercial gain, charitable solicitations unless these are authorized by theappropriate University official, or personal political activities such as campaigning for candidatesfor public office, or for lobbying of public officials.h. Any access and/or use which violate state or federal law is prohibited.2. Use only those computers and computer accounts for which you have authorization.3. Use mainframe accounts only for the purpose(s) for which they have been issued. Use Universityownedmicrocomputers and advanced work stations for University-related projects only.4. Avoid copyright and trademark infringement. All members of the University community areresponsible for understanding and observing, applicable policies, regulations, state and federal lawsin connection with copyright and fair use. Similarly, all members of the University community mustrespect access to users’ messages or documents except where necessary to:1. Meet the requirements of the Maryland Public Records Law and/or other statutes, laws orregulations;2. Protect the integrity of the University’s information technology resources, and the rights andother property of the University;3. Allow system administrators to perform routine maintenance and operations, and respond toemergency situations;4. Protect the rights of individuals working in collaborative situations where information and filesare shared;5. Retrieve a file by a supervisor or principal investigator of assigned work, when an employee isunavailable; or6. Monitor general usage patterns, and inspect files for a limited time when there is probable causeto believe a user has violated this Policy.7. Investigate security violations and unauthorized access.Each user is ultimately responsible for his or her own computing and his or her own work using acomputer. Take this responsibility seriously.V. Administration and Enforcement.The Vice President for Planning and Information Technology is charged with communicating this Policyto the user community and for providing educational programs to achieve technical proficiency andappropriate use of the resources. Requests for interpretation of the Policy as applicable to particularsituations may be directed to the appropriate University administrator, such as the Vice President forPlanning and Information Technology, the Vice President for Student Affairs, the Director of HumanResources or to the Office of the General Counsel.
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