FACULTY HANDBOOK July 2009 - Morgan State University

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PAGE 162 * Morgan State University Faculty Handbook.II.III.IV.POLICY AND PROCEDURES ON OUTSIDE CONSULTANCYI. Policy: Morgan State University employs and seeks to retain faculty,administrators, and professional staff who are highly competent in their fields. Thesepeople are often sought by the business and professional community to provideconsulting or other professional services. It is the policy of Morgan State University,consistent with Board of Regents Policy on Professional Commitment of Faculty,that professional consultancy by full-time and part-time and professional staffmembers is permitted when responsibilities to the University have been fullysatisfied as determined by the responsible administrator, and if there is no conflict ofinterest.Procedures for Reporting Paid Professional ConsultancyA. A report must be made by a staff member doing outside paid consulting workto the Department Chair and Dean in writing, within ten (10) days of theclose of each semester, and must contain:1. the number of hours worked and the dates;2. the company, agency, or organization for which the work wasperformed; (names of clients or patients need not be disclosed if thiswould be a breach of ethical standards)3. the general nature of the work.The staff or faculty member’s failure to report shall be grounds forappropriate personnel action, which may include termination of employmentat the University.B. Reports are signed by the Department Chair, Dean and Vice President forAcademic Affairs (VPAA). The VPAA forwards the reports to the President orPresident’s designee.Prior Approval of Consulting and Professional ServicesPaid consultancy or professional service must be approved in writing in advanceby the Dean, VPAA and the President or President’s designee. A writtenexplanation of the services to be rendered and the time involved should besubmitted.Consultancy to University Administered GrantsPaid consultancy for contracts or grants administered through the University isgenerally allowed. A waiver may be granted by the President in unusual orexceptional circumstances. A written request for a waiver should be made to theDepartment Chair, the Dean, the VPAA and to President or President’s designeefor final review and approval. The request should contain a detailed explanationof the services to be rendered and an explanation of the unusual circumstanceswhich may warrant a waiver of the normal policy.V. Use of University ResourcesUniversity resources shall not be used in rendering consulting services unless
PAGE 163 * Morgan State University Faculty Handbookthere have been prior arrangements with the responsible administrator forreimbursement. There must be a written identification of the costs, andagreement specifying when the costs will be reimbursed.VIConflict of Interest and Conflict of CommitmentA. DefinitionA conflict of interest arises when a faculty member influences, or is in aposition to influence, the institution’s decisions for personal financial gain orbenefit.A conflict of commitment situation arises when outside activitiessubstantially interfere with the person’s obligation to students, colleagues orthe institution.B. Procedures for Resolving Issues of Conflict of InterestAny faculty member or professional staff member engaged or seeking to beengaged in consulting work who has reason to believe that there may be aconflict of interest, or the appearance of a conflict of interest, should:1. inform the Department Chair or responsible administrator of thepossible conflict;2. consult the Ethics Commission for an official opinion. TheState Ethics Commission is the sole authority to interpret theState Ethics Law.3. The Department Chair or responsible administrator maysuspend consulting work pending an opinion by the State EthicsCommission.VII.Limitation on Outside EmploymentThe University reserves the right to limit outside employment where a supervisorimposes such a limitation as part of a plan to remediate employee jobperformance deficiencies, or where the President’s designee determines that anemployee’s outside activities constitute a conflict of interest or conflict ofcommitment.VIII.MiscellaneousA. A faculty member or professional staff member shall not convey through hisor her outside work an endorsement by the University of therecommendations or results. The faculty member must include a statementin any document which reports the results or recommendations of theconsulting activities that the contents of the report or recommendation arenot those of Morgan State University.B. No individual shall enter into an agreement for consulting services whichconflicts with the University’s policies on intellectual property without theexpress written consent of the President.Approved by the Board of Regents 3/ 20/ 1996.
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