Excel's Formula - sisman

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504 Part V: Miscellaneous Formula Techniques The examples that follow create A calculated field, to compute average sales per unit Four calculated items, to compute the quarterly sales commission Creating a calculated field Because a pivot table is a special type of range, you can’t insert new rows or columns within the pivot table, which means that you can’t insert formulas to perform calculations with the data in a pivot table. However, you can create calculated fields for a pivot table. A calculated field consists of a calculation that can involve other fields. A calculated field is basically a way to display new information in a pivot table. It essentially presents an alternative to creating a new column field in your source data. In many cases, you may find it easier to insert a new column in the source range with a formula that performs the desired calculation. A calculated field is most useful when the data comes from a source that you can’t easily manipulate — such as an external database. Calculated fields can be used in the Values section of a pivot table. They cannot be used in the Column Labels, Row Labels, or Report Filter sections of a pivot table. In the sales example, for example, suppose that you want to calculate the average sales amount per unit. You can compute this value by dividing the Sales field by the Units Sold field. The result shows a new field (a calculated field) for the pivot table. Use the following procedure to create a calculated field that consists of the Sales field divided by the Units Sold field: 1. Select any cell within the pivot table. 2. Choose PivotTable Tools➜Options➜Calculations➜Fields, Items & Sets➜Calculated Field. Excel displays the Insert Calculated Field dialog box. 3. Type a descriptive name in the Name box and specify the formula in the Formula box (see Figure 18-33). The formula can use worksheet functions and other fields from the data source. For this example, the calculated field name is Average Unit Price, and the formula is =Sales/’Units Sold’ 4. Click Add to add this new field. 5. Click OK to close the Insert Calculated Field dialog box.
Figure 18-33: The Insert Calculated Field dialog box. Chapter 18: Pivot Tables 505 You can create the formula manually by typing it or by double-clicking items in the Fields list box. Double-clicking an item transfers it to the Formula field. Because the Units Sold field contains a space, Excel adds single quotes around the field name. After you create the calculated field, Excel adds it to the Values area of the pivot table (and it also appears in the PivotTable Field List). You can treat it just like any other field, with one exception: You can’t move it to the Row Labels, Column Labels, or Report Filter areas. It must remain in the Values area. Figure 18-34 shows the pivot table after adding the calculated field. The new field displayed Sum of Avg Unit Price, but I changed this label to Avg Price. I also changed the style to display banded columns. Figure 18-34: This pivot table uses a calculated field.
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Excel ® Microsoft 2010 ® Microsof
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Excel® 2010 Formulas Published by
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Publisher’s Acknowledgments We’
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vi Part VII: Appendixes Appendix A:
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viii Keyboard shortcuts . . . . . .
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x Potential Problems with Names . .
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xii Date-Related Functions . . . .
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xiv Working with Tables . . . . . .
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xvi Chapter 13: Financial Schedules
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xviii Creating Links to Cells . . .
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xx Excel’s Auditing Tools . . . .
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xxii Does the text match a pattern?
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1 INTRODUCTION Welcome to Excel 201
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VBA code listings Introduction 3 Do
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Introduction 7 You can also use thi
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Basic Information Chapter 1 Excel i
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Introducing Arrays In This Chapter
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Chapter 14: Introducing Arrays 369
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Appendixes Appendix A Excel Functio
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5. Limited Warranty. (a) WPI warran
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