Excel's Formula - sisman

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546 Part V: Miscellaneous <strong>Formula</strong> Techniques Figure 19-26: The Settings tab of the Data Validation dialog box. 4. Choose an option from the drop-down list labeled Allow. The contents of the Data Validation dialog box will change and will display controls based on your choice. To specify a formula, select Custom. 5. Specify the conditions by using the displayed controls. Your selection in Step 4 determines what other controls you can access. 6. (Optional) Click the Input Message tab and specify which message to display when a user selects the cell. You can use this optional step to tell the user what type of data is expected. If this step is omitted, no message will appear when the user selects the cell. 7. (Optional) Click the Error Alert tab and specify which error message to display when a user makes an invalid entry. The selection for Style determines what choices users have when they make invalid entries. To prevent an invalid entry, choose Stop. If this step is omitted, a standard message will appear if the user makes an invalid entry. 8. Click OK. After you’ve performed these steps, the cell or range contains the validation criteria that you specified. Types of validation criteria you can apply The Settings tab of the Data Validation dialog box enables you to specify a wide variety of data validation criteria. The following options are available in the Allow drop-down list. Keep in mind that the other controls in the Settings tab vary, depending on your choice in the Allow dropdown list.
Chapter 19: Conditional Formatting and Data Validation 547 Any Value: Selecting this option removes any existing data validation. Note, however, that the input message (if any) still displays if the check box is selected in the Input Message tab. Whole Number: The user must enter a whole number. You specify a valid range of whole numbers by using the Data drop-down list. For example, you can specify that the entry must be a whole number greater than or equal to 100. Decimal: The user must enter a number. You specify a valid range of numbers by using the Data drop-down list. For example, you can specify that the entry must be greater than or equal to 0 and less than or equal to 1. List: The user must choose from a list of entries that you provide. This option is very useful, and I discuss it in detail later in this chapter (see the section “Creating a drop-down list”). Date: The user must enter a date. You specify a valid date range by using the Data dropdown list. For example, you can specify that the entered data must be greater than or equal to January 1, 2010, and less than or equal to December 31, 2010. Time: The user must enter a time. You specify a valid time range by using the Data drop-down list. For example, you can specify that the entered data must be greater than 12:00 p.m. Text Length: The length of the data (number of characters) is limited. You specify a valid length by using the Data drop-down list. For example, you can specify that the length of the entered data be 1 (a single alphanumeric character). Custom: To use this option, you must supply a logical formula that determines the validity of the user’s entry. (A logical formula returns either TRUE or FALSE.) You can enter the formula directly into the <strong>Formula</strong> control (which appears when you select the Custom option), or you can specify a cell reference that contains a formula. This chapter contains examples of useful formulas. The Settings tab of the Data Validation dialog box contains two other check boxes: Ignore Blank: If checked, blank entries are allowed. Apply These Changes to All Other Cells with the Same Settings: If checked, the changes you make apply to all other cells that contain the original data validation criteria. It’s important to understand that even with data validation in effect, the user can enter invalid data. If the Style setting in the Error Alert tab of the Data Validation dialog box is set to anything except Stop, invalid data can be entered. Also, remember that data validation does not apply to the calculated results of formulas. In other words, if the cell contains a formula, applying data validation to that cell will have no effect. The Data➜Data Tools➜Data Validation drop-down control contains an item named Circle Invalid Data. When you click this item, circles appear around cells that contain incorrect entries. If you correct an invalid entry, the circle disappears. To get rid of the circles, choose Data➜Data Tools➜Data Validation➜Clear Validation Circles. In Figure 19-27, invalid entries are defined as values that are greater than 100.
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Excel ® Microsoft 2010 ® Microsof
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Excel® 2010 Formulas Published by
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Publisher’s Acknowledgments We’
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vi Part VII: Appendixes Appendix A:
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viii Keyboard shortcuts . . . . . .
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x Potential Problems with Names . .
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xii Date-Related Functions . . . .
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xiv Working with Tables . . . . . .
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xvi Chapter 13: Financial Schedules
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xviii Creating Links to Cells . . .
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xx Excel’s Auditing Tools . . . .
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xxii Does the text match a pattern?
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1 INTRODUCTION Welcome to Excel 201
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Immediate window Chapter 22: Introd
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x = 1 InterestRate = 0.0625 LoanPay
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Appendixes Appendix A Excel Functio
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770 Index array formulas (continued
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5. Limited Warranty. (a) WPI warran
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