View - The Municipality of Lambton Shores
View - The Municipality of Lambton Shores
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THE MUNICIPALITY OF LAMBTON SHORES<br />
D.C.S. Report No. 44-2012 Thursday, June 28, 2012<br />
TO:<br />
FROM:<br />
RE:<br />
Mayor Weber and Members <strong>of</strong> Council<br />
Brent Kittmer, Director <strong>of</strong> Community Services<br />
Policy #53 – Arena Ice Allocation Policy – Proposed Amendment<br />
RECOMMENDATION:<br />
That D.C.S. Report No. 44-2012 be approved; and further<br />
That Policy #53 – Arena Ice Allocation Policy be approved<br />
as amended.<br />
REPORT<br />
In May 2009, the Arena Ice Allocation Policy was passed to assist the municipality in the<br />
allocation <strong>of</strong> facility rental time at the <strong>Shores</strong> Recreation Centre and the Legacy<br />
Recreation Centre. <strong>The</strong> intent <strong>of</strong> the policy is to make <strong>Lambton</strong> Shore residents and<br />
non-pr<strong>of</strong>it organizations feel equal and ensure they are treated fairly.<br />
<strong>The</strong> policy established procedures and standards that will help allocate minimum<br />
requirements <strong>of</strong> facility rental time at all municipally-owned recreation centres to all<br />
qualified user groups within the <strong>Municipality</strong>, as well as maximize the potential <strong>of</strong> all<br />
recreation facilities.<br />
<strong>The</strong> Community Services Department, along with the Treasury Department, would like<br />
to propose the following amendment to Policy #53:<br />
Under the Procedure heading, add the subheading “Financial Obligation” after “Facility<br />
Allocation Priorities”.<br />
Financial Obligation<br />
<strong>The</strong> <strong>Municipality</strong> <strong>of</strong> <strong>Lambton</strong> <strong>Shores</strong> will issue invoices on a weekly basis, unless<br />
requested differently. Staff will ensure that all final invoices are issued no later<br />
than one (1) week subsequent to the final day <strong>of</strong> the ice season.<br />
Ice User Groups understand that invoices are due when rendered. A late<br />
payment fee at a rate <strong>of</strong> 2% per month on any outstanding balance shall be<br />
applied to the account until it is paid in full.<br />
Ice User Groups are responsible for paying <strong>of</strong>f any final balances by the 30 th day<br />
<strong>of</strong> April subsequent to the final day <strong>of</strong> the ice season. Failure to do so will forfeit<br />
any ice requests made for the next ice season. Once full payment has been<br />
received, the user group may select from the remaining available ice times.<br />
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