View - The Municipality of Lambton Shores

In the scheduling of tournaments and special events, priority will be given to those events/tournaments
that have been in operation for several years.
No new tournaments or special events may be implemented without the prior written approval of the
Community Services Department.
Facility Allocation Time Schedule
Arena Ice (September through April)
All ice requests, including those requests for early ice prior to September 15 th
tournaments/special events must be submitted as follows:
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Policy Review
By April 1 st each year: the Community Services Department will determine the ice time
required for public skating and Municipal programs for the season and enter them into
the schedule.
By April 1 st each year: schools will be required to submit their requirements for nonprime
ice for the season. These will be entered into the draft schedule.
By May 1 st each year: all ice user groups, including the Municipality, will be required to
submit all requests for tournaments and special events. These will be entered into the
draft schedule. The Community Services Department will prioritize requests according
to the policy.
By June 1 st each year: the Department will finalize the tournaments and special events
schedule, based on the allocation policy. Organizations will be given confirmation of
their tournaments or special events.
By June 1 st each year: all existing user groups will be required to submit their upcoming
season’s ice requests. The Community Services Department will prioritize the requests
according to the allocation policy and will enter these requests into the draft schedule.
Organizations will be advised if a request cannot be accommodated.
Each year on the third Tuesday in June: all existing users will be asked to attend an ice
user meeting. During this meeting, the draft schedule, created by the Community
Services Department, will be presented to the group. At this time, groups will be asked
to comment on the draft schedule and provide input. It is important to note that the
ice user meeting is held for advisory purposes only and that participants are providing
advice, feedback and input. The creation of the final ice schedule and implementation
of policies and procedures relating to ice operations is the responsibility of Community
Services staff.
By June 30 th each year: the Community Services Department intends to have the ice
allocation schedule finalized, based on the allocation policy, ice requests and outcomes
from the ice user meeting. Contracts will be sent out to organizations. Contracts must
be signed and returned to the Community Services Department by July 31 st . It is to be
understood that individual organizations will continue to be responsible for scheduling
teams within their allotted block of ice times. Additionally, once ice times have been
contracted for the season, any subletting or revisions to ice time are the responsibility of
the individual organization. The Community Services Department must be notified of
any subletting of ice time, or revisions to the regular schedule.
This policy will be reviewed annually by the Community Services Department.
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