2013-2016 Technology Plan - Osceola County School District

Administrative and Instructional Technology
Physical security
Data processing equipment is covered by insurance through the Risk Management Department. To
further reduce risk, daily backups are stored off site and a disaster recovery plan is in place. The disaster
recovery plan includes a reciprocal agreement with Brevard County as an alternative site for processing
critical applications. However, the plan was initially agreed upon in 1998 and should be reviewed to
ensure that the district needs can still be met by the agreement.
Recommendations ___________________________________________
• Review and update the MIS Standards Manual.
Action Plan 6-12 provides the steps needed to implement this recommendation.
Action Plan 6-12
Review and update the MIS Standards Manual.
Strategy
The IT Services Department Director should meet with IT staff to develop a plan for the
review and update of the MIS Standards Manual.
Action Needed Step 1: Assign each area of IT with a section to review and update.
Step 2: Develop a time line for when the revisions should be ready fro review by the
Technology Steering Committee.
Step 3: Present the changes to the committee for review.
Step 4: The committee reviews and approves the manual.
Who is Responsible Information and Technology Services director
Time Frame July 1, 2003
Fiscal Impact
This can be accomplished with existing resources.
Source: OPPAGA.
18The district’s management information systems provide data needed by
administrative and instructional personnel in a reliable and manner.
The Total Educational Resource Management System (TERMS) Student Information
system captures student demographics, performance, scheduling, and attendance
information. Six full-time IT staff members support the Student Information System,
providing student information to schools, district staff, and the Florida Department of
Education. No recommendation.
Four of the full-time IT staff supporting the TERMS are system trainers, providing TERMS training to
school personnel and district staff. Verification of the accuracy of the data falls primarily with each
school. Online data dictionaries are used to validate data each time it is entered into the TERMS
database. Periodic reports are reviewed for reasonableness and accuracy. Processing that occurs at the
district level is sent back to the schools for verification before it is sent to DOE. Errors caught by DOE
are sent back to the district for correction.
The district produces many reports that are used to manage educational and operational programs. Some
of the most critical data analyzed by the district includes enrollment/FTE data, student testing information
6-38 OPPAGA
2013 Educational Technology Plan 38/40 School District of Osceola County Florida