manitou springs city council regular meeting agenda city council

3. A lease purchase in 2013 for 10 years, consisting of the following equipment: a mini excavator, $150,000 for public works.
4. Patrol room remodel for $10,000.
5. Fire station equipment for fire helmets @ $10,000 and bunker gear @ $20,000.
6. A dehumidifier/heater for the pool for $30,000.
7. City computer equipment consists of the purchases of: 11 replacement desk-top computers @ $16,000; UPS equipment for $2,000 and
printers for $7,600.
Fund Summary
1. General Fund - The General Operating Fund covers the town’s core service activities in general administration, public
safety & emergency services, public services, recreation, library, parking & code enforcement, and special projects.
Department heads were asked to curtail spending to FY2012 Original amounts; as such, this summary compares
FY2013 requests to that threshold.
a. Legislative Department (Workbook Ref. # Tab B) - This departmental budget addresses the
Councilmember Stipends, City Attorney, Employee Appreciation, and Council Special Projects. This
spending request decreased 12.49%, from the previous year’s original budget due to reductions in
City Attorney expenses and zeroing out one-time community project requests. (FY12/FY13: $125,858
to $110,140)
b. Judicial Department (Workbook Ref. # Tab C) - The Judicial Department Budget funds the municipal
Court operating expenses and both the judge and the municipal court prosecutor on a contract basis.
The department is requesting a 16.03% increase in expenses for FY2013, which represents an
increase in the prosecuting attorney’s contract. (FY11/FY12: $50,258 to $58,313)
c. Executive Department (Workbook Ref. # Tab D) – This is the operating budget for the Administrator,
Clerk’s functions, and the citywide Information Services line-items. This department is requesting a -
9.46% decrease, due primarily to a reorganization of the Code Enforcement program; that program is
now under the police department.
While this budget shows a decrease, there is a request by the City Clerk to adjust her salary due to
her recent certification as a Certified Municipal City Clerk and entry level survey data. With Councils
approval, I have put an entry level of $56,328. (FY12/FY13: $374,034 to $338,635)
This department also carries the City’s Information Services operating line-items and the city’s
computer/network capital planning (see FY2013-FY2017 Capital Improvements Fund Requested
Equipment List). In 2012 the Information Services capital budget focused on network’s backbone
infrastructure equipment. In 2013, the capital budget will shift its focus to network disaster recovery
through backup systems and data storage ($38,740). This equipment mainly includes 2 Storage Area
Network (SAN) disk arrays and associated software that will provide local and remote, near real time,
backup of user data. Additionally, through leveraged use of an offline server, this equipment will
support localized GIS data at Public Works and storage of scanned documents, requested by the City
Clerk.
FY2013 - FY2017 Capital Improvements Fund Requested Equipment List
Information Services (Executive Department) Term 2013 2014 2015 2016 2017 Totals
11 replacement desktop computers n 13,772 16,000 16,000 16,000 16,000 77,772
Microsoft Exchange or equivalent technology n 10,000 10,000
UPS equipment n 720 2,000 2,000 2,000 2,000 8,720
Network Backbone equipment (in 2017 y5 lp) n 8,650 30,000 38,650
Printers n 7,600 7,600
Data Storage n 15,598 15,598
wireless solutions and advanced technology n 9,900 9,900
Software y5 30,000 30,000
3 Server replacements or equivalent technology upgrade y5 37,000 37,000
Phone System y10 110,000 110,000
Totals 38,740 135,600 57,900 65,000 48,000 345,240
d. Finance Department (Workbook Ref. # Tab E) – This department is responsible for accounts
receivable, accounts payable, payroll, utility billing, financial management and reporting, business
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