The Quick Count and Election Observation

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THE QUICK COUNT AND ELECTION OBSERVATION data losses. 3 109 Follow the pathways in Figure 7-3 indicated by the solid arrows that go from Call #1 through to data entry. Notice that immediately after the data have been entered, the information is routed directly to the database. The database accepts these observation data and stores the data within a subfile that is attached to a larger database. That larger database contains a great deal of information that is vital to the entire observation. It is by linking the newly received observer data with these other stored data that the database can be used to direct Volunteers from the Field Call 2 Regional Coordinator Call 1 Call 3 Telephone Operators/ Data Entry Back-up Private Lines Runners Wall Chart to Monitor Calls Recieved Database Data Recovery Statistical Analysis Board of Directors Primary Information Flow Secondary Information Flow Data Recovery Information Flows information flows instantaneously within the data collection center. FIGURE 7-3: QUICK COUNT INFORMATION FLOWS The Master Database The master database, a computerized information storage place, can be developed during the very first phases of organizing for an election observation. In
CHAPTER SEVEN: COLLECTING AND ANALYZING QUICK COUNT DATA The database should be developed from the moment when observers are first recruited. 110 fact, the database should be developed from the moment when observers are first recruited. This database is an important basic resource that can be used for tracking recruiting and training, as well as for monitoring election day information flows. The database contains information, stored as records, for each and every volunteer observer. It usually includes: each observer’s name, address and contact telephone numbers; whether and when the observer has been trained; when the observer was sent election day observer materials; and when they received those materials. 4 The database also contains the name, location, address and contact telephone numbers of the regional coordinators to whom the observer reports (Call #2), and it contains the same information for the backup private telephones to whom the observer will make Call #3. Most crucially, the database also contains the number and location of the polling station to which the observer is assigned. With these pieces of information in a single computer record, the database becomes an extremely efficient tool for retrieving and linking key pieces of information. For example, recruiters can consult the database to track how well recruiting is proceeding. Trainers can refer to the database to find out who has been trained and how to contact people who need to be trained. The organization can use the database as a source of addresses for mailings to volunteers. Regional coordinators can use the database to keep in touch with observers who report to them and to identify those observers who are collecting data from the sample points in the quick count. The database is an extremely valuable tool for guiding information flows within the data collection center on election day. In addition to these general day-to-day operational uses, the database is an extremely valuable tool for guiding information flows within the data collection center on election day. Refer again to Figure 7-3. Notice that immediately after data from observers are entered by the data entry operators, the information is directly entered into the database. A computer program then re-directs the quick count observation data simultaneously to three locations: to the statistical analysis unit, the wall chart and the data recovery unit. In the statistical analysis unit, data become available for analysis. Volunteers working on the wall chart record which polling stations in the sample have reported in their data, and keep a running tally of the arrival of reports from the polling stations in the sample. Volunteers in the data recovery unit track each sample point that has NOT reported. Sample Clearing and Data Recovery Suppose that, after the first two hours, 20 percent of the sample points from the capital city have not reported. The vital question becomes: How to retrieve these data? The data recovery unit will take computer generated reports from the database and start the process of data recovery. Each computer generated report received by the data recovery unit will contain the following 4 The database may track additional information concerning the organization’s staff and volunteers of various types, such as skills or types of tasks performed during the course of the election observation (e.g., types of pre-election monitoring undertaken) and interests/activities beyond election monitoring (e.g., voter education, “congress watch,” etc.).
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Page 106 and 107: FIGURE 6-1: SAMPLE OBSERVER FORMS 8
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Page 151 and 152: A P P E N D I C E S 134 ORGANIZATIO
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A P P E N D I C E S 160 APPENDIX 5
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A P P E N D I C E S 162 DIAGRAM OF
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A P P E N D I C E S 164 SAMPLE OBSE
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A P P E N D I C E S 166 EXAMPLE OF
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A P P E N D I C E S 168 the polling
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A P P E N D I C E S 170 How to Cond
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A P P E N D I C E S 172 SAMPLE OBSE
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A P P E N D I C E S 174 APPENDIX 9B
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A P P E N D I C E S 176 MALAWI DATA
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A P P E N D I C E S 178 PROMOTIONAL
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A P P E N D I C E S 180 APPENDIX 11
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