User's Manual - Drake Software

Data Entry
Drake Software User’s Manual
Figure 3-18: Field has been flagged for all new returns.
NOTE Click a field a second time to remove the flag.
7. Return to Setup > Options. (Press ESC to exit each window, press ESC again to
exit the Flag Fields for Review window, and then click Exit.)
8. Click OK.
Override &
Adjustment
Fields
By default, fields that allow overrides are preceded by an equal sign (=) and display
red text. Data entered in these fields replaces, or overrides, program calculations.
Figure 3-19: Direct entry, override, and adjustment fields
Fields that allow adjustments are preceded by a plus/minus sign (+/-) and display blue
text by default. Data in these fields adjust program calculations by the amount entered.
A positive number increases the calculated amount; a negative number decreases it.
ZIP Code
Database
EIN
Database
Bank Name
Database
Common
Screen
Fields
When a ZIP code is entered on a screen, the city and state fields are filled by default
from the program’s ZIP code database. There is no need to enter the city and state.
When new employer data is entered on a screen, the program stores the EIN, business
name, and business address in the EIN database. The next time the EIN is entered on a
W2, 1099, or 2441 screen, the business name and address automatically appear in the
required fields.
The program retains the names of all financial institutions when they are entered for
the first time in data entry. The next time the first few letters of a saved name are
entered, the program “auto-completes” the entry. To add, edit, or delete entries from
the bank name database, place the cursor in a bank name field and press
CTRL+SHIFT+E and follow the instructions that are displayed.
Many screens in Drake have fields labeled TS, F, ST, and City. These fields, shown in
Figure 3-20 on page 73, are used to apply the data on the screen to the taxpayer or the
spouse (or both), on federal, state, or city returns.
72 Tax Year 2012