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The implementing partner recruits personnel for the project. If UNDP is not the implementing
partner, UNDP can still support this process as a responsible party. The following
is an example of the staffing structure for an emergency employment project:
• Project Manager. The Project Manager has overall responsibility for project results.
• Site Supervisors. A Site Supervisor may be assigned to each site, with responsibility for
supervising up to five Team Leaders, reviewing work activity, and monitoring attendance
and timesheet preparation. The United Nations Volunteers (UNV) programme
provides a useful pool for recruiting Site Supervisors.
• Team Leaders. A Team Leader may be assigned responsibility for supervising up to
about 30 workers. Team Leaders are responsible for day-to-day management of the
work activity, maintaining attendance records, and facilitating the disbursement of
payments to workers.
• Accountant. The Accountant has responsibility for the financial functions of the project,
including reporting.
• Paymasters. Some projects have Paymasters to administer the distribution of payment
to workers. Paymasters report directly to the Accountant.
• Communications Officer. A Communications Officer is valuable for large projects with
substantial visibility.
3.1.2 (d) Recruitment and procurement
Recruitment of project personnel and procurement of all necessary inputs must take place
in accordance with UNDP rules and regulations, and this can take considerable time and
effort. Early attention to recruitment and procurement will therefore help to expedite
implementation. The preparation of a quick procurement plan is useful when UNDP will
directly procure materials for workers’ use. Procurement plans should also take into account
the facilities and supplies needed in order to ensure worker safety and wellbeing,
such as first aid kits, safe drinking water supplies, childcare facilities, and secure latrines
for women and children. For cash-for-work projects, the preparation of a quick cash flow
plan can help to ensure that the correct amounts of cash will be available for distribution
to workers on schedule. Early procurement is especially important when a financial intermediary—such
as a bank, microfinance institution, or money transfer company—must
be selected to handle cash payments.
UNDP Headquarters offers a variety of special services and procedures that are useful to
Country Offices involved in the implementation of emergency employment projects.
These include the following:
• The “SURGE” services of UNDP’s Bureau of Crisis Prevention and Recovery (BCPR) offer the
rapid deployment of personnel who know UNDP procedures and practices, are experienced
with crisis situations, and have expertise in UN coordination, aid coordination, resource
mobilization, communications, finance, human resources, field security, procurement,
and other critical aspects of implementing emergency employment projects.
• When requested and deemed appropriate, UNDP Headquarters authorizes the use of
“Fast Track” operational procedures for recruitment, disbursements, and procurement.
• Ready-to-download templates and examples, including standardized job descriptions,
will soon be available for download from the UNDP Intranet site for Signature Products.
By recruiting locally and purchasing inputs from local suppliers whenever possible, the
project can support the revival of local markets. Recruitment and procurement plans
Livelihoods & Economic Recovery in Crisis Situations