Support for Microsoft Outlook - Kerio Software Archive

Chapter 8Address books and contacts8.1 Searching in address books via the MAPI interfaceMS Outlook extended by the Kerio Outlook Connector enables searching through the MSOutlook Address Book via the MAPI interface. Outlook Adress Book is a special folderallowing search email addresses where addresses are filled in automatically. Addressesare filled in automatically for example when an address is being specified during a newmail composition. Simply enter initial characters of the first or second name string tothe To:, Cc: or Bcc: entries to make the client search for matching items and fill theaddress in automatically. If multiple email addresses matching the string are found,a menu is opened where you can select from the options.To avoid misunderstandings, the following terms must be explained:• Outlook Address Book — a special folder where MS Outlook looks up email addresses(e.g. when addresses are filled in automatically or where email addresses are searchedby first or second names).Unlike a contact folder, the address book does not include additional informationto first and second names and the corresponding email address. Address books aresimple lists of possible recipients of email, meetings and delegated tasks.• Contacts — the folder including user contacts. These folders can be private, publicor it is possible to subscribe a shared folder. Each contact item includes first name,second name and additional info such as address, phone numbers, email addresses,dates of birth, etc. Address books do not include this information.In MS Outlook, any contact folder can be added as a directory to Outlook AddressBooks. All contact items included in the subscribed contact folders will then be searchedthrough when the function of automatic completion of email addresses is applied.Once a contact folder is added, full names and an email addresses of all contacts includedin the particular folder are added to the address book. Other information associatedwith contacts are not transferred to address books. It is not possible to search incontacts for example by date of birth or department.Warning: The search criteria is first and second names in contacts (the Full name item).It is not possible to search by usernames or email addresses.36