Kenya Multi-Year Programme 2011-2013 - VVOB

Proficiency in computer applications and use of relevant software: MS Office (especially excel,ACCESS, word), electronic bookkeeping, internet applications.Experience with internet banking is an added advantage.Conversant with PAYE and payroll management.Conversant with withholding tax, VAT claims.Good written and oral command of English and Kiswahili.CompetenciesGood analytical and problem-solving skills with ability to apply good judgement in the context ofassignments given.Ability to judge and to assure adherence to sets of specific guidelines for financial management andreporting.Ability to successfully produce a variety of financial reports.Good planning and organisational skills.Ability to work for long hours with minimal supervisionResponsible, result orientated and able to meet deadlines.Flexible, able to offer alternative ideas and solutions.Keen on acquiring new skills, self development.Capable of working independently and in teams with other VVOB staff and government senior andmiddle level managers.Confident.Good interpersonal skills and ability to establish and maintain effective partnerships and workingrelations in multi-cultural, multi-ethnic environments with sensitivity and respect for diversity.9. Administrative Officer (position filled – COO-S)TaskThe Administrative Officer will support the VVOB programme in Kenya, by being responsible for theoverall secretariat, office administration and related communication. The officer will also give secretarialand administrative support to the various sub-programmes.As a VVOB employee, the Administrative Officer will be a member of the VVOB Country ProgrammeTeam and will contribute to the implementation of the overall VVOB Country Programme. S/he willreport directly to the Country Programme Manager.Job DescriptionHer/his main responsibilities will be:Ensure required documentation (administrative and financial) is collected and submitted timely and ingood order to Head Office (in Belgium).Assisting programme officers in contacting VVOB partners, collecting information, follow-up bytelephone or correspondence.Writing general office correspondence, letters and e-mail.Keeping office files and documentation up to date and in order.Being the focal point in procurement processesKenya - Multi-Year Programme 2011-2013 129/148