Kenya Multi-Year Programme 2011-2013 - VVOB

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Supporting the accountant: following up of funds application files from the different programmecomponentsMake petty cash payments and keep records and reconciliations, accordingly.Assisting with expenditure analysis and documentation for partner ministries.Giving logistical support for in-country and international missionsArranging for delivery & collection of mail and documents.Communicating internally with the programme team on administrative and general office matters.Minuting and reporting during VVOB meetings and other activities, when required.Assisting with the personnel administration.Assisting with staff induction and end-of-contract matters.ProfileHigher Diploma in Secretarial Management / Business Management and a minimum of three (3)years (36 months) relevant work experienceOr Diploma (2 year study) in Secretarial Studies / Business Administration and a minimum of five (5)years (60 months) relevant work experience.Or Certificate in Secretarial Studies / Business Administration and a minimum of seven (7) years (92)months relevant work experienceProficiency in computer applications: MS Office: good command of Word and Excel is required,knowledge of Access and Power Point is an advantage.Experience with other internet and software applications (eg skype, picture management) is anadvantage.Basic knowledge of bookkeeping.Good written and oral command of English and Kiswahili.Experience in (international) NGO sector is an advantage.CompetenciesAnalytical and problem-solving skills with ability to apply good judgement in the context ofassignments given.Ability to judge and to assure adherence to sets of specific guidelines for administrative and financialmanagement.Ability to successfully produce a variety of small reports.Good planning and organisational skills.Responsible, result orientated and able to meet deadlines.Flexible, able to offer alternative ideas and solutions.Keen on acquiring new skills, self development.Capable of working independently and in teams with other VVOB staff and government senior andmiddle level managers.Confident.Excellent telephone communication skills.Ability to develop and maintain networks.Good interpersonal skills and ability to establish and maintain effective partnerships and workingrelations in multi-cultural, multi-ethnic environments with sensitivity and respect for diversity.Kenya - Multi-Year Programme 2011-2013 130/148
10. Office assistant/ Messenger (Position filled – COO-S)The Office Assistant / Messenger will support the VVOB programme in Kenya, giving support to theoverall secretariat, office administration and related communication. The officer will also give supportsupport to the various sub-programmes.As a VVOB employee, the Office Assistant / Messenger will be a member of the VVOB CountryProgramme Team and will contribute to the implementation of the overall VVOB Country Programme.S/he will report directly to the Country Programme Manager.TasksDocument handling, including: photocopying, scanning, sorting and binding, filing etc.Preparing materials for external meetings and workshops (stationery, equipment)Assisting at meetings / workshops (in-house and external) with registration, documentation,photocopying etc.Carry out computer assignments, including: Updating contact list, copying CDs/DVDs, internet searchetc.Making and receiving telephone calls, when required.Deliver and collect documents at various offices around Nairobi.Pay utility bills.Deposit cheques / cash at various banks.Post and collect letters and parcels at post office.Purchase small office supplies.General office cleaning, on a daily basis.Preparing rooms for in-house meetings.ProfileKenya Certificate of Secondary Education.At least three years experience in similar position.Experience in (international) NGO sector is an advantage.Basic skills in computer applications (MS Office, e-mail, internet ) is an added advantage.Good oral and written command of English and Kiswahili.CompetenciesGood planning and organisational skills.Responsible, result orientated and able to meet deadlines.Flexible, able to offer alternative ideas and solutions.Keen on acquiring new skills, self development.Capable of working independently and in teams with other VVOB staff.Confident.Good telephone communication skills.Good interpersonal skills and ability to establish and maintain effective working relations in multicultural,multi-ethnic environments with sensitivity and respect for diversity.Kenya - Multi-Year Programme 2011-2013 131/148
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Table of Content0. Introduction ___
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7.6.2. Table with indicators and Va
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1. Overview of the country1.1. Prof
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1.3.2. International relationsKenya
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During the violent post-election pe
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3.3. Most important challenges3.3.1
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School principals have little or no
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4.2. Short presentation and analysi
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where the project was implemented.
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mail communication between MOE offi
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effective. The programme aims to dr
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achievements of the sector in detai
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Pillar/Component Objective Performa
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6.3. Selection criteria and motivat
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Complex nature of ICT Integration i
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eform, it generally increases the c
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Kenya - Multi-Year Programme 2011-2
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Other StakeholdersRefers to those p
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structures and ICT services that ar
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Result 2Managers of the Ministry of
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In the first phase a beginning was
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6.4.2.6. Description of the general
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RISK ASSESSMENT RISK MANAGEMENT MON
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6.4.3. Healthy Learning6.4.3.1. Spe
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have increased skills, knowledge an
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Subresult 2.3Healthy Learning model
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Launching of a Call for research pr
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(IR 2 and IR 3) where Healthy Learn
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It is expected that all these struc
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Organisational Structure Kenya6.5.1
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6.6. Synergy and complementarity wi
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7. Annexes - Overview7.1. Problem t
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7.1.2. Problem tree ICT Integration
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7.2. Solutions tree7.2.1. Overall s
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Page 97 and 98: Multi-year strategyTOTAL BY COST CA
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Page 115 and 116: School Health, Nutrition and Meals
Page 117 and 118: 7.11. Description of means availabl
Page 119 and 120: Organisation Personnel Function Res
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Page 123: ProfileMaster‘s Degree in Social
Page 126 and 127: Job DescriptionThe Healthy Learning
Page 128 and 129: CompetenciesCapable of working inde
Page 132 and 133: 7.13. Programme AgreementsKenya - M
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Kenya Multi-Year Programme 2011-2013 - VVOB

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