Guidelines for care & Use of Dry Solvent Stills [Example]

� When you have listed everything you wish to order, call the company, tell them you wish to place
an order, give them the Company’s WFU Account No. if they ask for it, tell them to whose
attention the order should be shipped, and make sure they have this exact shipping address:
�
Dr. Albus Dumbledore /Harry Potter or better, simply Dr. Albus Dumbledore
Wake Forest University
Chemistry Department, Salem Hall
Winston-Salem, NC 27109-7486
Fill in the Total Cost field, including tax. At some point during this call to the company
you will be asked to supply the Purchase Order Number for this order. Inform them that with this
new ordering system, you cannot give them that number until you know how much everything
costs. Now, Click the Submit PO Request box at the bottom of the page. (The Reset Form field
merely sets everything back to a blank form if you make mistakes and wish to start over.) After
you click Submit PO Request while you still have the company on the phone, the page you have
so patiently filled out will magically disappear and be replaced with your Chemistry Purchase
Order Detail page, which repeats all the relevant information you‟ve typed in, as well as finally
giving you your Purchase Order Number for this particular order. Now repeat the Purchase
Order number to the individual on the phone taking your order. You would be well advised at this
point to print the Detail Page out as a hardcopy [Or you can store it as a PDF file on your
computer - Press “file”, click on “Print”, and choose “Adobe PDF” on the printer scroll down list
and store it under My Documents in a file for all such Purchase Order copies.] The words
“PLEASE PRINT FOR YOUR RECORDS” will appear at the bottom of the Detail Page
anyway, so you may as well keep a copy. If you receive the wrong items from the company, the
Lab Manager will not be able to return them without seeing the information on this page. Lastly,
after placing an order with you, the company will usually give you yet another number which you
need to handwrite on this hardcopy, preferably in the section marked “Comments:” at the bottom
of the Chemistry Purchase Order Detail page - This is the Confirmation or Reference number.
This is a number which is particularly useful to the company and the lab manager in keeping track
of the shipment of this order. Returns almost invariably require use of this number. If you store
the Chemistry Purchase Order Detail page as a PDF file, you must somehow type in this number
on the PDF file when you‟re finished with everything.
C) Fisher Scientific Company orders
Certain companies are given "blanket purchase order numbers", meaning one P.O. # for
all orders placed with that company, due to large volume Chemistry Department purchases from
them.
In particular, Fisher Scientific company's blanket P.O.# is C-23837. There is no need to
use the above mentioned standard Departmental Purchase Order Form, as the P.O.# C-23837 was
used long ago. The only record necessary for a particular Fisher order is your completed
REQUEST TO ORDER FROM FISHER SCIENTIFIC form, copies of which are kept in the
Chemistry Department office in room 110A or with the Lab Manager. Call in Fisher orders
yourself or request that the laboratory manager place the call. In any case, make sure that the
completed handwritten REQUEST TO ORDER FROM FISHER SCIENTIFIC form ends up
with the laboratory manager, on his desk or in his mailbox. If the order is over $1000 you must
give the ordering information to Ms. Melissa Doub in the form of a faxed quote from Fisher, who
will issue the quote to the University‟s Purchasing Department in Reynolda Hall. They will call in
the order to and assign their own Purchase Order number to it.
One order is distinguished from another with descriptor numbers added to C-23837, as
follows:
C23837MW-STARTUP-0922
C23837DK-512030-0922
C23837ST-698020-0922
List the Fisher P.O.# (C-23837), the initials of the professor's name (i.e., MW for Dr.
Mark Welker, DK for Dr. Dilip Kondepudi, ST for Dr. Susan Tobey), the last six digits of the
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