Guidelines for care & Use of Dry Solvent Stills [Example]

C. General Information for Users
(Written by Yue-Ling Wong, Academic Computing Specialist, March 5, 2001)
URL of the Online Chemical Inventory Database
http://www.wfu.edu/chem/cheminventory
/db/
Use of the Databases
1. Any WFU user who has a valid username and password can search both the inventory and
MSDS databases. Therefore, when you access the web pages of the database, it will first prompt
you for username and password. Enter YOUR valid WFU username and password.
If it does not prompt you, or the username on the form shows another person's username, then exit
all Netscape application (close all Netscape browser windows, Netscape e-mail, calendar, etc.) and
start Netscape again and go to the database's URL again.
2. Only designated users can add and update the databases. Mike Thompson is the one who can
assign user permission to add or update the databases. The user permission categories are by
departments, by databases (inventory and msds), by privileges (adding and updating). For
example, a user can be allowed to add chemical to an inventory in the chemistry department only,
but cannot update the inventory.
3. Searching for a particular chemical is limited to 1000 matches. It will not display the search
result on the web page if it is over 1000 matches. If this happens, it will save the results in an
Excel spreadsheet and you can download it. You can also try to limit the search.
Note: The Excel spreadsheet will list the username of the person doing the search, the date and
time of the search, and the criteria of the search. Therefore, if you are going to keep the Excel
spreadsheet, this should provide you enough information about “who, when and what”. If someone
is doing a search of over 1000 matches at about the same time you are or before you download the
Excel spreadsheet, you may encounter problems getting the correct Excel spreadsheet. But, always
check the information of “who, when, what” at the top of the spreadsheet to make sure you are
getting the matches you are expecting. If it is not your search result, try re-submit the search again
and download the Excel spreadsheet ASAP.
4. You can Update your inventories but there is no direct "Delete" on the web. It's because it is
too easy to delete items unintentionally on the web. If you want to delete an item, try use Update,
and add the word "delete" (all small cases) in front of the item's chemical name. We will remove
those items that are labeled "delete" from the databases on a regular basis. But, you can at least
change your mind and "undelete" the items (by removing the “delete” word in the chemical name)
as long as we have not removed those items yet.
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