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Signalman 1 & C - Historic Naval Ships Association

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CHAPTER 3MESSAGESA message can be defined simply as acommunication sent from one person to another. TheNavy defines a message as "Any thought or idea brieflyexpressed in plain or cryptic language, prepared in aform suitable for transmission by established means ofrapid communication." The visual message, with whichyou are most concerned, is prepared for transmission bymeans of flashing light, flaghoist, or semaphore.Incidentally, a message that contains the names of signalflags in its text, regardless of the method by which it istransmitted, is a signal.ORIGINATING MESSAGESLEARNING OBJECTIVES: Explain theprocedure for originating, drafting, andreleasing messages. List the types of messagestransmitted by communications means.ORIGINATORThe originator of a message is the authority inwhose name a message is sent, or agency under directcontrol of the authority approving a message fortransmission. The originator is responsible for thefunction of the drafter and releasing officer. Otherresponsibilities of the originator include determiningwhether the message is necessary (a message is not tobe used when a letter or other form of communicationwill suffice), determining the addressees and type ofmessage, and determining the security classificationand precedence. The originator must make sure thatthe prescribed message form is properly used, that thetext is drafted according to procedure, and that themessage is signed by the releasing officer. Theoriginator is also responsible for forwarding themessage to the appropriate agency for transmission.DRAFTERThe drafter is a person who actually composes amessage for release.RELEASING OFFICERThe releasing officer is a person who authorizesthe transmission of a message for and in the name ofthe originator.TYPES OF MESSAGESThe types of messages transmitted by communicationmeans are the following:Single addressMultiple addressBookGeneralSingle AddressA single-address message is one destined for onlyone addressee.Multiple AddressA multiple-address message is one that is destinedfor two or more addressees, each of whom must beinformed of the other addressees. Each addressee mustbe indicated as ACTION or INFORMATION. Thenumber of multiple-address messages must bereduced to the essential minimum, since processingthem is one of the major factors contributing to delayin message handling. In addition, originators shouldalways consider specifically whether all addresseesmust be informed of the other addressees of eachmessage, and if not, a BOOK message should be used.BookA book message is one that is destined for two ormore addressees and is of such a nature that theoriginator considers that no addressee need beinformed of any other addressee. Each addressee mustbe indicated as action or information.GeneralGeneral messages are messages that have a widestandard distribution. They are assigned an identifyingtitle and usually a sequential serial number; example,ALCONCEN 50.Book and general messages are normally receivedby radio.3-l

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