Global Intelligence Contract Draft RFP - INSCOM - U.S. Army

and expended through the task orders.
Unless otherwise approved by the contracting officer in writing, the contractor shall provide, no later than 10
working days from the proposed temporary duty (TDY), a travel TDY request for approval through the COR/ACOR.
The contractor shall provide within five (5) working days, a written EXSUM (Executive Summary) or AAR (After
Action Review) on all meetings and conferences attended on behalf of the Government to the COR.
H.25.2 Travel to Restricted/Denied Areas.
By virtue of access to Special Intelligence (SI) material and information, contractor employees may have restrictions
placed upon them for foreign travel in areas of unrest if traveling for other than contract support purposes. The
contractor shall be responsible for exercising adequate supervision to ensure the employees who have such access are
fully aware of the possible restrictions. The contractor shall ensure that these employees comply with NISPOM and
DOD 5220.22-M requirements for notification and obtaining authorization prior to travel to areas listed by the State
Department or other U.S. Government Agencies as “denied or restricted” travel areas. The sponsoring agency will
ensure that supplemental direction or guidance is provided to the contractor as appropriate or as required.
H.25.3 Local Travel.
Local travel is considered travel within a 50-mile radius from the home station to perform official duties such as
attending meetings, conferences, etc., and will be paid only from the duty location to the destination and return.
Local travel as tasked by the Government (meetings at other Government activities or contractor facilities, for
example) will be reimbursable at the applicable Federal Travel Regulation (FTR) rate for Privately Owned Vehicles
(POV). Reimbursement will not be provided for POV travel between the contractor's corporate and/or regional
offices and Fort Belvoir, Virginia, the Pentagon, or any Department of the Army office within the Military District of
Washington (MDW).
H.26 Expense Vouchers.
Expense vouchers submitted following completion of OCONUS TDY shall, if applicable, show costs for each item in
foreign currency and the conversion to U.S. currency. The conversion formula must be entered on the voucher and
show the official exchange rate in use at the time of travel.
H.27 Letters of Authorization (LOA) for OCONUS Travel/SPOT.
H.27.1 Prior to travel, the company contractor (CC) shall utilize the Synchronized Predeployment and Operational
Tracker (SPOT) (https://spot.altess.army.mil/privacy.aspx) to enter/validate new or previously entered employee data,
validate contract information, identify task personnel, enter/validate company-provided equipment, update employee
deployment details, certify deploying employees meet all eligibility requirements, and request LOAs for deploying
company employees. For detailed information on user roles and SPOT processes, please refer to the Business Rules
for the Synchronized Predeployment and Operational Tracker at the following link:
http://www.acq.osd.mil/log/PS/SPOT/SPOT_Business_Rules_Web_10-07-10.pdf. Except for emergency travel,
LOAs shall be submitted with the following information at least 14 calendar days prior to the date of anticipated
departure to facilitate processing and approval. In addition, the requirement for Theater Clearance Requests (TCRs)
will be followed. The Government will approve LOAs only for properly cleared personnel who have appropriate
country and travel clearances. The LOA must be executed by the KO.
H.27.1.1 Accounting for personnel through the U.S. Army’s Synchronized Pre-deployment and Operational Tracker
(SPOT) - See Section I Full Text DFARS 252.225-7040.
H.27.1.2 The contractor shall use the Army SPOT program for accountability of contractor personnel deployed in
support of unclassified military operations. Follow the instructions below in order to gain access to the SPOT via an
Army Knowledge Online (AKO) account. Steps to follow are:
H.27.1.3 Most defense contractors have sponsors in order to gain access to the AKO database. In cases where the