BOARD OF COUNTY COMMISSIONERS LEON COUNTY, FLORIDA

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To: Leon County Board of County Commissioners Cover Sheet for Agenda #8 April 9, 2013 Honorable Chairman and Members of the Board From: Vincent S. Long, County Administrator Title: Approval of the Proposed Staffing and Customer Service Enhancements at the Department of Development Support and Environmental Management County Administrator Review and Approval: Department/ Division Review: Lead Staff/ Project Team: Fiscal Impact: Vincent S. Long, County Administrator Tony Park, P.E., Public Works and Community Development David McDevitt, Director, Development Support & Environmental Management Ed Jarriel, Director of Building Plans Review and Inspection This item has a fiscal impact. The proposed additional position in the Department's Building Plans Review and Inspection Division for the remainder of FY13 is anticipated to be $38,095. The funds required to support the proposed position will come from the increase in the Division’s fee revenues due to increased permitting activity. The attached Resolution and associated Budget Amendment request provides for this budget increase (Attachment #1). Staff Recommendation: Option #1: Approve the proposed staffing and customer service enhancements at the Department of Development Support and Environmental Management, and approve the Resolution and associated Budget Amendment Request. Page 130 of 622 Posted at 5:00 p.m. on April 1, 2013
Title: Approval of Proposed Staffing and Customer Service Enhancements at the Department of Development Support and Environmental Management April 9, 2013 Page 2 Report and Discussion Background: Due to the downturn in the land development and building construction related industries over the past several years, staffing levels at the Department of Development Support and Environmental Management (DSEM) have been significantly reduced. The reduction in staffing was achieved through elimination of vacant positions during the Board’s annual budget process, as well as by transferring DSEM staff to other departments and/or divisions vacancies in the County. The DSEM staff downsizing was also a direct result of the reduction in application review fees being collected due to the downturn in the economy. Throughout the implementation of this staff downsizing, it was noted that when development and construction related activities increased, along with an increase in the collection of associated application review fees, staffing enhancements would be proposed to ensure the maintenance of the level of customer service anticipated by the public that utilize the various services provided by DSEM. Analysis: The Department’s Building Plans Review and Inspection Division is an enterprise operation funded through the collection of building permit application review and associated inspection fees. During the downturn (2008 – 2010), four positions were eliminated from the Division based on the reduction in building permit applications and associated fees. The positions that were eliminated included two Building Inspectors, a Building Plans Reviewer position, and the Deputy Building Official position. The Division’s operating budget during the economic downturn was maintained as an enterprise account through the elimination of positions and the utilization of the Division’s unappropriated fund balance that had been accumulated prior to the downturn. The Division’s workload, including building plans reviewed, building permits issued, and building inspections completed, has leveled off and/or returned to historical levels. As a result of this return to historical activity levels, the requested position can be fully funded in the current fiscal year and subsequent out years from the associated increase in building permit fee revenue without the use of current fund balance. The Division’s workload has transitioned over the past several years from predominately application requests for alterations and additions to existing structures to more application requests for new residential and non-residential structures. This transition in application type has resulted in an increase in associated review and inspection fees. In addition, staff has recently initiated the beta testing of ProjectDox for the building plans submittal, review, and approval process. This expansion will allow applicants to electronically submit building permit applications and associated documentation for review. Similar to the implementation of ProjectDox in the Department’s other divisions (Development Services and Environmental Services), it is anticipated that when the program is fully implemented the Building Plans Review and Inspection Division will realize increased review efficiencies, including a reduction in overall review and approval time frames. Page 131 of 622 Posted at 5:00 p.m. on April 1, 2013
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BOARD OF COUNTY COMMISSIONERS LEON
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Board of County Commissioners Regul
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Leon County Board of County Commiss
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The requested change would provide
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Text - Clean up of Policies 1.1.10[
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BOARD OF COUNTY COMMISSIONERS LEON
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9. Acceptance of the 2012 Annual Re
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Commissioner Discussion Items Commi
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Title: Ratification of Commissioner
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Title: Ratification of Commissioner
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From: Catherine Jones To: Coble, Ch
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Bond Counsel: Robert Reid Bryant, M
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ADVISORY COMMITTEE APPLICATION FOR
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Responsibility: Library Advisory Bo
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Dear Chairman Abberger, Please acce
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References (you must provide at lea
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Williams, Frank Florida Development
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RESOLUTION NO. /3-0Z A RESOLUTION O
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Attachment #13 Page 3 of 3 DONE, AD
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Administrator FL Department of Heal
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Other Relevant Experience More than
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In the space below briefly describe
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Kimberly J. Galbán-Countryman 3248
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Attachment #16 Page 5 of 7 Responsi
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AWARDS President’s List, Barry Un
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To: Leon County Board of County Com
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Title: Approval of the Capital Regi
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WHEREAS, on January 12, 2009, the C
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(b) To develop transportation plans
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Page 132 and 133: Title: Approval of Proposed Staffin
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Page 153 and 154: Tax Item Number 21-12-12-000-0010 P
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Page 159 and 160: Title: Adoption of a Resolution Sup
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Huntington Oaks Public Workshop 04.
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Title: Acceptance of the Status Rep
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To: Leon County Board of County Com
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Title: Acceptance of a Status Repor
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Title: Consideration of Full Board
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Responsibility: Affordable Housing
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Vacant Category: Citizen who Attach
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FROM THERE, I BECAME INVOLVED WITH
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Enterprise Zone Agency Development
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In the space below briefly describe
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the area of small business. Territo
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RESOLUTION __________ RESOLUTION OF
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THE BOARD OF COUNTY COMMISSIONERS,
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TRANSMITTAL PUBLIC HEARING MATERIAL
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Transmittal Public Hearing Agenda A
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2 Attachment #1 Page 2 of 3 Woodvil
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Summary Chart of Recommendations Pa
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Item # Amendment To: Nature of Prop
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NI CK LA US D R OCK CT TOFF PAUL RU
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MONDAY RD DUCHAINE DR ORANGE AVE E
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MAP AMENDMENT #: PCM130101 PCM13010
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PCM130101 Monday Rd. near Capital C
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ST DELAWARE ST R ST DOVER ST AY XHA
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N WOODWARD AVE N WOODWARD AVE DADE
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MAP AMENDMENT #: PCM130102 APPLICAN
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PCM130102 West Brevard Street 1. Re
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PCM130102 West Brevard Street E. EN
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PCM130104 Timberlane Road near the
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PCM130104 Subject Property Tax Iden
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OR BK 4401 PG 1260 WHEREAS, to enco
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OR BK 4401 PG 1264 EXHIBIT"A" COMME
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DEVELOPMENT STANDARDS 4. Minimum Lo
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N JUNCTURE DR TERS CT M CUTOFF BLUE
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C EM ETER Y AVE SON C EME TERY AV E
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PCM130105 DISC Village Current Allo
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PCM130105 DISC Village CRTPA Board
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SABLE CT OXFORD RD BERKSHIRE DR LEI
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SABLE CT OXFORD RD BERKSHIRE DR MR-
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PCM130106 Jackson Bluff/Ausley Rd.
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5. Optional Sustainable Development
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Attachment I Page 2 of 4 node, the
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R M CUTOFF OFFICER PONCE WAY BL OUN
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N MERIDIAN RD E 7TH AVE N MERIDIAN
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PCM130107 9 th and Thomasville Rd.
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Zoning History History Attachment #
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20120069149 RECORDED IN PUBLIC RECO
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N \ ·•· 8 W PENSACoLA ST • OR
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RLENE CT T WESTBURY DR CIR EVANW OO
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PCM130108 Fred George and Old Bainb
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TEXT AMENDMENT #: PCT130109 APPLICA
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History PCT130109 Steep Grades Sinc
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Analysis of Proposed Text PCT130109
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PCT130109 Steep Grades steep grades
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CONSERVATION AREAS Policy 1.3.1: [C
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Attachment #1 Page 3 of 13 Staff No
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Closed basin Density per land use D
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Attachment #1 Page 7 of 13 Developm
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Areas of environmental Significance
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Policy 1.3.15: [C] (Effective 7/1/0
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1 2 3 4 5 6 7 8 9 10 Version 10‐0
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the Red Hills area, which is under
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animal habitat or even flooding. If
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those root mass pathways decay and
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It seems to me that the main reason
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2005 County Blue Ribbon Committee W
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Minimum Countywide Environmental St
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Leon County Code Related to Topogra
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Attachment #6 Page 3 of 3 topograph
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C. EXISTING TEXT/POLICIES: See Atta
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GLOSSARY Attachment #1 Page 1 of 2
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PCT130111 Policy Cleanup Policy 2.2
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PCT130112 Addition of Paul Russell
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Effective with the 13-01 Comprehens
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PCT130113 Thornton Road c) Results
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Citizen Comments Page 412 of 622 Po
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ecent plant permitting required sig
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From: Hodges, Steven M To: CMP_PLN_
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2. Reinstates, but limits, commerci
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TRANSMITTAL PUBLIC HEARING MATERIAL
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Transmittal Public Hearing Agenda A
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2 Attachment #1 Page 2 of 3 Woodvil
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Summary Chart of Recommendations Pa
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Item # Amendment To: Nature of Prop
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NI CK LA US D R OCK CT TOFF PAUL RU
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MONDAY RD DUCHAINE DR ORANGE AVE E
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MAP AMENDMENT #: PCM130101 PCM13010
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PCM130101 Monday Rd. near Capital C
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ST DELAWARE ST R ST DOVER ST AY XHA
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N WOODWARD AVE N WOODWARD AVE DADE
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PCM130102 West Brevard Street 1. Re
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PCM130102 West Brevard Street E. EN
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PCM130104 Subject Property Tax Iden
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OR BK 4401 PG 1260 WHEREAS, to enco
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OR BK 4401 PG 1264 EXHIBIT"A" COMME
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DEVELOPMENT STANDARDS 4. Minimum Lo
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N JUNCTURE DR TERS CT M CUTOFF BLUE
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C EM ETER Y AVE SON C EME TERY AV E
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PCM130105 DISC Village Originally e
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PCM130105 DISC Village (1) Promote
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PCM130105 DISC Village Final school
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PCM130105 DISC Village Current Allo
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PCM130105 DISC Village CRTPA Board
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URAL BRIDGE RD HICKO R Y LN SHADY W
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Attachment #2 Page 2 of 2 exempt fr
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SABLE CT OXFORD RD BERKSHIRE DR LEI
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SABLE CT OXFORD RD BERKSHIRE DR MR-
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5. Optional Sustainable Development
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Attachment I Page 2 of 4 node, the
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R M CUTOFF OFFICER PONCE WAY BL OUN
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N MERIDIAN RD E 7TH AVE N MERIDIAN
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Zoning History History Attachment #
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Attachment #2 Page 3 of 4 1) Prepar
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20120069149 RECORDED IN PUBLIC RECO
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N \ ·•· 8 W PENSACoLA ST • OR
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RLENE CT T WESTBURY DR CIR EVANW OO
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E CIR RY DR CORRIE ADRIAN LN CIR TB
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FRED GEORGE RD CSX Railroad GEARHAR
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History PCT130109 Steep Grades Sinc
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Analysis of Proposed Text PCT130109
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PCT130109 Steep Grades The second a
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PCT130109 Steep Grades steep grades
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CONSERVATION AREAS Policy 1.3.1: [C
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Attachment #1 Page 3 of 13 Staff No
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Closed basin Density per land use D
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Attachment #1 Page 7 of 13 Developm
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Attachment #1 Page 9 of 13 that per
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Areas of environmental Significance
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Policy 1.3.15: [C] (Effective 7/1/0
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
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1 2 3 4 5 6 7 8 9 10 Version 10‐0
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the Red Hills area, which is under
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animal habitat or even flooding. If
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those root mass pathways decay and
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It seems to me that the main reason
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2005 County Blue Ribbon Committee W
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Minimum Countywide Environmental St
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Leon County Code Related to Topogra
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Attachment #6 Page 3 of 3 topograph
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GLOSSARY Attachment #1 Page 1 of 2
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PCT130111 Policy Cleanup Policy 2.2
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PCT130112 Addition of Paul Russell
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Effective with the 13-01 Comprehens
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PCT130113 Thornton Road c) Results
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Citizen Comments Page 615 of 622 Po
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ecent plant permitting required sig
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From: Hodges, Steven M To: CMP_PLN_
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2. Reinstates, but limits, commerci
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BOARD OF COUNTY COMMISSIONERS LEON COUNTY, FLORIDA

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