BOARD OF COUNTY COMMISSIONERS LEON COUNTY, FLORIDA

Title: Approve the First Amendment to the State Highway Lighting Maintenance and
Compensation Agreement with Florida Department of Transportation
April 9, 2013
Page 2
Background:
Report and Discussion
In 2002, Florida Department of Transportation (FDOT) initiated a program to reimburse local
agencies 90% of the costs for operating and maintaining streetlights along FDOT roadways.
Prior to this action, the local agencies had to provide this service without reimbursement. This
was not an issue for the County, since there were no streets lights on the FDOT roadways within
the unincorporated areas.
The first reimbursement for maintenance of streetlights was for the FY 09/10 budget year.
The most recent Lighting Maintenance and Compensation Agreement with FDOT was approved
by the Board on September 20, 2011, and fully executed by the Department on January 9, 2012.
This Agreement contained the modification required for the addition of the e-verify language and
stipulated that the inventory of lights was 42 lights. This does not provide maintenance of the
streetlights, as Leon County contracts with the City of Tallahassee for this service and essentially
passes-thru the funds from FDOT to the City. Each year, FDOT submits a work order to the
County with the number of lights its records indicate is within the County’s jurisdiction. It is the
basis for invoicing the state for reimbursement. With the construction of a number of segments
of Capital Circle, this 2012 work order assigned 185 lights to the County.
County staff worked with the City of Tallahassee and FDOT to conduct an audit on the number
of lights assigned to each jurisdiction. The numbers were field-verified and the audited count for
streetlights within the unincorporated county was 68.
Analysis:
The proposed modification to the Agreement adjusts the number of lights eligible for
reimbursement to 68. It further clarifies that the light count has been field verified with the
County for accuracy. Operations staff is working with GIS to input the locations into a GIS layer
for tracking. If an area with County-assigned streetlights were ever annexed, the light number
would need to be adjusted to remove responsibility from the County and transfer to the City.
This would be done via adjustments to the light count in the respective lighting agreements.
The FDOT Agreement agrees to pay the County $12,337 for the 68 lights on the state-maintained
roadways within the unincorporated area of the County.
Page 137 of 622 Posted at 5:00 p.m. on April 1, 2013