June 15, 2009 - District of Mission

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2. A visit with staff to existing facilities (including those identified by the Cultural Resources
Commission).
3. Discussions with stakeholders involved with culture, seniors and youth. It is suggested that
meetings be arranged with key organizations to discuss each group's current activities and
needs, as well as the suitability, size, condition, location, and accessibility of facilities, their
ownership, and any issues related to each.
It is estimated that approximately 25 groups will be contacted, and that some meetings could
involve more than one organization. As a result, a total of 10 -12 meetings are anticipated. The
consultants will facilitate each meeting; however, staff assistance in making logistical arrangements
would be necessary.
4. Contact will be made with other communities to discuss current trends and best practices in the
provision of facilities and programs in the area of culture, seniors and youth; and to discuss other
communities' efforts related to strategies, goals and principles related to culture, seniors and youth.
Staff and the consultants will identify up to five communities and develop a questionnaire that can
be used to gather and summarize the information collected.
5. The information gathered from Steps # 3 and # 4 will be prepared for discussion with District of
Mission officials in order to review the findings and determine whether or not additional research is
necessary.
6. The consultants will prepare a Draft Report, including a list of facilities that will address cultural
interests, senior and youth, discuss the Draft with the client, and make necessary revisions. The
report would include an evaluation related to whether or not existing facilities can meet current and
future needs.
7. Following a review with Council, the report will be amended as required, and presented to Council
and the Cultural Resources Commission as the Final Report.
Principles
1. The consultants will review existing District policy documents relating to the provision of parks,
recreation, and cultural infrastructure, including but not restricted to the District's Cultural Master
Plan, its Parks and Recreation Master Plan, and its Cultural Policy; as well as any policy
documents relating to the District's overall Vision, Mission, Values, and Goals.
2. The consultants will facilitate a workshop with Council, the Cultural Commission and senior staff to
gain insights into Council's Values, as they relate to the provision of infrastructure for culture,
seniors, and youth.
3. The consultants will then review input received from other jurisdictions (as per # 4 above), the
results of the community consultation, and the results of the Council workshop to develop a draft
set of principles for the provision of infrastructure for culture, seniors, and youth.
4. The draft principles will be reviewed with staff and incorporated in a Draft Report, which will then be
presented to Council.