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Financial Reporting and Ethics - The Institute of Chartered ...

Financial Reporting and Ethics - The Institute of Chartered ...

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THE ENVIRONMENT: CORPORATE, PROFESSIONAL AND REGULATORYDuties <strong>of</strong> a Company Secretary (Section 298)<strong>The</strong> duties <strong>of</strong> a Company Secretary are as follows:(a) Attending the meetings <strong>of</strong> the company, the board <strong>of</strong> directors<strong>and</strong> its committees; rendering secretarial services <strong>and</strong> advisingon compliance with the applicable rules <strong>and</strong> regulations;(b) Maintaining the register <strong>of</strong> members, change <strong>of</strong> names <strong>and</strong> otherrecord <strong>of</strong> meetings, etc. as required by the Act;(c) Rendering proper returns <strong>and</strong> giving notifications to the CorporateAffairs Commission; <strong>and</strong>(d) Carrying out such administrative <strong>and</strong> secretarial duties as maybe required by the directors <strong>of</strong> the company.<strong>The</strong> secretary shall not without the authority <strong>of</strong> the board exercise anypower vested in the directors.7.6 PROFESSIONAL AND LEGAL REQUIREMENTS IN FINANCIAL REPORTINGAND AUDITING7.6.1 <strong>Financial</strong> Statements <strong>and</strong> Audited Books <strong>of</strong> AccountsEvery company shall keep accounting records which shall sufficientlyshow <strong>and</strong> explain the transactions <strong>of</strong> the company, so as to:(a)(b)Disclose with reasonable accuracy at any time the financialposition <strong>of</strong> the company; <strong>and</strong>Enable the directors to ensure that financial statements preparedunder this part as to the form <strong>and</strong> contents comply with theCompanies <strong>and</strong> Allied Matters Act, Cap. C20 LFN, 2004.<strong>The</strong> accounting records shall in particular contain:(a) Day to day entries <strong>of</strong> all sums <strong>of</strong> money received <strong>and</strong> expendedby the company <strong>and</strong> the matters in respect <strong>of</strong> which the receipts<strong>and</strong> expenditure relate; <strong>and</strong>(b) Record <strong>of</strong> the assets <strong>and</strong> liabilities <strong>of</strong> the company.If the business <strong>of</strong> the company involves dealing in goods, the accountingrecords shall contain:(a) Statement <strong>of</strong> stocks held by the company at the end <strong>of</strong> year <strong>of</strong> thecompany;(b) All statements <strong>of</strong> stockings from which any such statement <strong>of</strong>stock as is mentioned in paragraph (a) <strong>of</strong> this sub – sections hasbeen or is to be prepared; <strong>and</strong>(c) Except in the case <strong>of</strong> goods sold by way <strong>of</strong> ordinary retail statement<strong>of</strong> all goods sold <strong>and</strong> purchased, showing the goods, the buyers<strong>and</strong> sellers in sufficient details to enable all these to be identified.163

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