Environmental & Social Management Framework - About ...

Environmental and Social Management Frameworkthese standards and policies may well cover many or all governmentsectors.(4) The implementation of these standards and regulations should be theresponsibility of the relevant implementing agency, which for roads is theDoR. Thus the DoR should be ultimately responsible for ensuring that theenvironmental and social policies established by the MoEST areimplemented and enforced properly, as applicable for road projects.10.5.2 Prepare Regular Business Plans(5) Based on the Policies and Standards imposed on it by the MoEST, DoRsenior managers should inform the GESU managers what it expects fromthe Unit over the coming year (and longer if possible).(6) In return, the GESU management should be required to submit aBusiness Plan for its Unit for the start of each financial year, detailingwhat resources it believes that it will require over the coming year, interms of expertise, physical resources and finance, in order to achieve itsobjectives. These plans would therefore include some proposals for stafftraining, risk management assessment and a cash flow forecast for theUnit for the coming year. This Business Plan would (following discussionsbetween the GESU and DoR managers) be approved and would form thebasis on which the obligations of each would be explicitly described.10.5.3 Allocate Clearly Defined Responsibilities(7) Within the DoR, the senior management should clearly allocateresponsibility for environmental and social aspects for all of its projects tothe GESU (as the relevant unit). The Unit’s manager would be required toaccount for the Unit’s performance to senior DoR managers. This wouldpredominantly involve the submission of relevant reports to senior DoRmanagers, who should stipulate what summary information and formatthese reports should take.(8) Subsequently, the responsibility of DoR managers is to ensure that theresources allocated in the Unit’s approved Business Plan are providedcompletely and on a timely basis. They would also monitor theperformance of the Unit through the submission of regular reports fromthe Unit’s managers, and the use of expert and independent audits.(9) The responsibility of the Unit’s managers is to organise the availableresources within the Unit in whatever way they deem appropriate, in orderto achieve the Unit’s objectives. They should be given far greatermanagerial and operational autonomy in this respect. They would also berequired to submit reports on the performance of the Unit in the formatstipulated by the DoR managers, on a regular and timely basis.(10) In carrying out its mandatory functions, the GESU would delegate on-siteauthority to the relevant supervising Engineer, stipulating what are hisenvironmental and social obligations (and any operational requirements.This includes any requirement to involve Local Authorities during thework. These requirements would be detailed in the contract documents.(11) The DOR has a policy to move towards labour-based methods andstaged construction, in combination with using private sector contractorsfor construction works. If labour-based construction methods are adopted,the role of Local Authorities including VDC, DDC under the Ministry ofLocal Development (MoLD) may increase and needs accordingly bedefined. Close coordination with Local Authorities should help inmobilising local communities, particularly when employing bio-engineeringApril 2007 Chapter 10-9