Microsoft Press First Look 2007 Microsoft Office System

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Chapter 6: Produce Attention-Getting Presentations with Office PowerPoint 2007 89 Figure 6-12 Use the Reuse Slides task pane to locate and select the slides you want to add to your presentation. Saving as PDF As you learned in Chapter 2, PDF (Portable Document Format) support in the core applications of the Microsoft Office system gives you the ability to save and distribute your finished documents in a format that doesn’t require a specific application (beyond the PDF viewer) for viewing, printing, and sharing. The recipients of the final PDF version of your presentation can resize, view, and print your slides, but cannot view them as a slide show or modify the slides in any way (see Figure 6-13). Figure 6-13 The PDF version of the presentation in Acrobat Reader displays your presentation in full-color so that others can view, print, and share your slides in an application-independent format.
90 Part II: Preparing and Producing Professional Results Benefits of XML The Microsoft Office system uses Microsoft Office Open XML format as the default format for all applications. Files saved in Office PowerPoint 2007 are assigned the .pptx file extension. Saving a file in XML offers a number of benefits for users. First, XML enables you to separate data and formatting so that information you create in one application can easily be used in other forms. Secondly, XML files are much smaller than traditional files—especially when it comes to the graphics-intensive files that Office PowerPoint creates—so the new Office PowerPoint 2007 files are much smaller, easier to download, manage, and share. Improvements for Team Presentations Today’s workforce is becoming increasingly mobile. We’re no longer tied to our desks (or, at least, not for long!) when we need to finish a project or finalize a presentation for review. Office PowerPoint 2007 offers several different ways you and your team members can continue to work on presentations, whether you are all working in the same office or on different continents. Enhancements in Shared Workspace Technology The previous version of Office PowerPoint included support for shared documents—so if your company is using Microsoft Office SharePoint technologies, you can create a shared document workspace where your presentations can be stored and shared among coworkers. Microsoft® Office SharePoint® Server 2007 is supported in Office PowerPoint 2007, which gives you access to new features, including the project workflow and approval process. If you are routing your presentation for review to a number of members on your team, you can use the workflow process to create a task list for team members with automatic alerts to let them know when the presentation has been updated in the server space and is ready for review.
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Chapter 2 A New Look What you’ll
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Appendix 191 Microsoft Office Share
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Katherine Murray Katherine Murray h
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Microsoft Press First Look 2007 Microsoft Office System

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