Microsoft Press First Look 2007 Microsoft Office System

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Chapter 11: Enhance Team Effectiveness with Office Groove 2007 177 Figure 11-6 Click Add Files to select files you want to add to the workspace. Hosting Discussions The Discussion tool enables you to create and respond to a threaded discussion about various topics related to your project. You can organize the discussion by topic or by date so that you can easily see what needs your attention most. Each time a participant responds to the discussion thread, the conversation is indented so you can easily see the progression of the discussion and respond to the threads that are relevant to your tasks (see Figure 11-7). Figure 11-7 The Discussion tool enables you to host an ongoing threaded conversation about various aspects of your project.
178 Part III: Communicating and Collaborating: People and Processes Coordinating Calendars The Calendar collects important information for team members by providing them with critical dates for the completion of a project. You can use the Calendar tool in Office Groove 2007 to put together a project schedule that helps keep everyone on track. Adding appointments and customizing the view is simple; just display the tool and right-click a specific day to display the Calendar options and select the one you need (see Figure 11-8). Figure 11-8 The Calendar tool enables you to track important team dates and project milestones. Managing Meetings You can use the Office Groove 2007 Meetings tool to plan, conduct, and record recurring team project meetings. The Meetings Wizard makes setup easy by walking you through the process. Because all workspace members can add information to a new meeting, you can develop agendas collaboratively rather than having one person collect input from the team. During the meeting, the person taking the minutes can insert the agenda into a note-taking space and record meeting minutes in real time. Participants can watch as the minutes are taken. After the meeting, action items can be recorded and assigned to team members. Agenda items, minutes, and action items from prior meetings can also be copied into future meetings.
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