Microsoft Press First Look 2007 Microsoft Office System

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Chapter 11: Enhance Team Effectiveness with Office Groove 2007 187 2007 Microsoft Office System Behind-the-Scenes Interview Ryan Hoppe, Office Groove 2007 Product Manager What are your favorite features in Office Groove 2007? Without question, my favorite new feature in Office Groove 2007 is the SharePoint Files tool. The standard Files tool is ideal for working collaboratively with your team members on one or more files. But the challenge is, how do you then share what you’ve developed in Office Groove 2007 with a larger group of people? With the new SharePoint Files tool, you can “publish” your final documents, either to a Windows SharePoint Services teamsite or to Office SharePoint Server 2007, with just a couple mouse clicks. This way, the work you do among your small project team in Groove workspaces becomes part of the corporate record without a lot of overhead. Who do you envision average Office Groove 2007 users to be and what are they trying to accomplish? Pretty much anyone who works with information and relies on other people to get their jobs done can gain value from Office Groove 2007. But of course, the people who will gain the most value from the product are those that work on a number of team projects with people inside and outside organizations, and may sometimes be working while disconnected from a network. For example, a marketing manager who travels frequently and works with a number of external vendors like public relations firms or advertising agencies. Or a sales rep who often works from customer sites and works with various partners to respond to new opportunities. In these cases, the key challenge is that the team is not always connected to the same network and systems. Office Groove 2007 becomes the “glue” that connects these cross-organizational, mobile teams together -- effortlessly. What type of feedback led you to realize a product like Office Groove 2007 was needed? How long has the program been in development? Office Groove 2007 was actually conceived way back in 1997 by Ray Ozzie, now a CTO with Microsoft. At the time, Ray and the Groove development team realized that the workplace was changing from a purely centralized environment to more of a decentralized environment. A number of trends were fueling this change such as outsourcing, partnering, telework, an increase in travel, and a general desire to tighten
188 Part III: Communicating and Collaborating: People and Processes connections across the value chain. Nearly 10 years later, the decentralized work environment Ray and his team foresaw has become reality. Groove was conceived from the bottom up to support this new work environment. The goal was to make a product that allowed teams to work together easily and effectively regardless of what company they work for, where they might be connecting from, or what kind of data they need to share. What has it been like for you to be part of such a major release? It’s been quite challenging, thrilling, and rewarding to participate in the launch of Office 2007. One of the original goals of Groove Networks back in 1997 was to achieve ubiquity. Success meant having all information workers using and gaining value from Groove on a daily basis. With Office Groove 2007 included in 2007 Microsoft Office Enterprise, which is the most comprehensive suite, the product and its new and improved capabilities will be exposed to such a wide audience. I’m really looking forward to the launch and the opportunity to speak directly to our new customers and learn how the product has helped them overcome their collaborative business challenges. Do you have any fun or interesting stories (or surprising features/ tips or tricks/) you’d like to add? Many customers in the past have expressed the need for file versioning in Groove. This is a challenge, because one of the major benefits of Office Groove 2007 is the ability to access and edit files while you’re disconnected from a network. Locking files, as a result, becomes very difficult when one or more members of a workspace are offline. In Office Groove 2007, there’s a subtle yet powerful enhancement that I believe will improve the document versioning experience significantly. When you open a document from a Groove workspace and make changes, you now have the option of saving your changes atop the existing version OR saving the file as a new version. I’ve been running the beta version of Office Groove 2007 for several months, and I’ve already noticed in practice that this small feature has streamlined the process of reviewing documents among a team. And, of course, when you’re ready for a rich, structured document workflow, you can take advantage of the new SharePoint files tool.
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