Microsoft Press First Look 2007 Microsoft Office System

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Chapter 10: Manage Your Time, Tasks, and E-Mail with Office Outlook 2007 161 Tip Office Online includes a number of specialty Internet calendars you can download. Click Browse Calendars Online to look for calendar templates. Scroll down to the Subscribe To A Free Internet Calendar area and click the link of a calendar you want to try. A prompt will ask your permission to proceed; click Yes, and the calendar is added to your Office Outlook 2007 Calendar view. Displaying and Comparing Calendars Office Outlook 2007 makes it easier to view others’ calendars so you can easily identify opportunities for meetings and activities. The calendars available for you to view are displayed in the Calendars navigation pane. You can display or hide the available calendars by clicking the check box to the left of the calendar name. By default, when you display more than one calendar, the calendars are shown in Side-by-Side Mode (see Figure 10-13). Figure 10-13 You can display multiple calendars in Side-by-Side Mode. You can now layer calendars one on top of another using Overlay Mode to find open time slots easily by selecting the calendars and then clicking the green arrow on the calendar on the right. You can tell which appointments belong to which calendar by the coloring; the appointments from the underlying calendar appear in the same color as the underlying calendar’s title bar (see Figure 10-14).
162 Part III: Communicating and Collaborating: People and Processes Figure 10-14 Overlay Mode lets you layer calendars to find available times. Take Control of Your Inbox As you can see, Office Outlook 2007 is about a lot more than e-mail, but e-mail takes up a large chunk of our time during the day. Office Outlook 2007 includes a number of new features that can save you a huge amount of time and effort—from setup techniques to content delivery to search options and junk e-mail filters, Office Outlook 2007 works faster and smarter to help you free up time you can spend getting more done. Automatic Attachment Previews Now instead of double-clicking an attachment and waiting for it to open in another application, you can preview attachments to your e-mail messages with a single click. This is a great timesaver and enables you to decide quickly which attachments you need to spend more time with and which ones you can file, respond to, or delete right away. To preview an attachment, click the attachment, and the file displays in the body of the e-mail message. Note Depending on whether the sender is on your Safe Senders list, you might see a message before the preview appears, warning you of a potential security risk. Click Preview File to continue the process. Find What You Need Faster The same indexing technology used in Windows Desktop Search and Windows Vista is used in Office Outlook 2007, giving you the fastest access possible to your information in all views (Mail, Calendar, Contacts, and Tasks). You will notice a dramatic decrease in the time it takes to display search results—now you can find what you need almost as fast as you can type.
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