Microsoft Press First Look 2007 Microsoft Office System

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Chapter 9: Tracking Information Quickly and Effectively with Office Access 2007 139 Using Layout View to See Immediate Changes Layout View is a WYSIWYG (what you see is what you get) view that enables you to make changes to a form or report and immediately see the effects of your changes. If necessary, change to Layout View by clicking the View control and choosing Layout View. The elements in the data table or form become selectable—you can drag and drop them to new locations on the page, edit the content and placement of labels and field names, and change the format and spacing of headers, row dividers, logos, and more (see Figure 9-10). Figure 9-10 Layout View enables you to make and view changes in your report or form. New Split Form View Now you can work with both your data and a form open on your screen at the same time. When you click Split Form in the Insert tab, Office Access 2007 displays a form in the lower portion of Layout View. You can enter information in the form and it is automatically added to the table in the top portion of the window.
140 Part II: Preparing and Producing Professional Results Adding Tables Working with tables has also been simplified in Office Access 2007. Now you can create a table using the Insert tab and choose either to create your own table your way or choose a Table Template (Contacts, Tasks, Issues, Events, or Assets). A table template includes common fields you would expect for the specific table type you select. For example, if you insert a Contacts table, you will have Full name, First Name, Last Name, E-mail, Phone, and so forth. When you click the Table command and choose Table, a new Table tab opens in Datasheet View and you can simply begin entering your information right away, without stopping to set data types as you work. Office Access 2007 reads the data type automatically. Adding Fields The simplest way to add a field in Office Access 2007 is simply to start typing in the last column. Double-click on the header and you can name the field. When you want to add field templates used in other tables or table templates, you can use the Field List task pane. The Field List task pane replaces the field picker and includes fields from other tables in your database. You simply drag and drop fields from the list to your table, and Office Access 2007 creates the relationships automatically. You’ll find the command for this in the Create tab, in the Form Tools contextual tab in the Controls command set. Click Add Existing Fields to display the Field List (see Figure 9-11) and add the fields you want by dragging them to the table. Figure 9-11 Add fields to a table using the Field List.
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Katherine Murray Katherine Murray h
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