Microsoft Press First Look 2007 Microsoft Office System

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Chapter 11: Enhance Team Effectiveness with Office Groove 2007 185 Figure 11-17 In the Files tool, unread files are marked with a small icon. To view a file, you simply double-click it. The file opens in the application in which it was created. You can modify the file as needed. When finished, click Save and close the application. The next step is most important. Office Groove 2007 will prompt you to either save your changes over the existing file or to create a new version of the file. When doing a structured document review, it’s best to save it as a new version and give it a descriptive title. After you save your changes, the file will be marked as Unread on your team members’ copies of the workspace. Chatting in Office Groove 2007 The chat feature in Office Groove 2007 is a simple, fast, and powerful feature that enables you to ask quick questions and get the answers you need from your team members while you’re working in the project workspace. You can type in the Chat area in the navigation pane on the right side of the workspace window or you can click the Open Chat In A New Window tool to expand the Chat area and get additional tools for working with chat. To begin chatting, click the up arrows on the right side of the Chat pane title bar. Click in the text box and type your message; then click the Send Chat Entry button or press Enter (see Figure 11-18). The text appears in the area above the text entry box. All members of the workspace who are currently online and logged into Office Groove 2007 will receive a pop-up alert that you are chatting in the workspace, and they can join you with a click of the mouse. They’ll then see your text and be able to respond accordingly. Note Chat exchanges appear in all team members’ workspaces, so even if members are currently offline, away, or busy with other things, the chat will be visible in the chat area for members to review when they return.
186 Part III: Communicating and Collaborating: People and Processes Figure 11-18 Use Chat to communicate quickly with team members who are currently online. Viewing, Searching, and Printing Chat Transcripts Your chat conversations are automatically saved in chat transcripts so that you can review them at any time. Click the Options button or press Shift+F10 to display the menu; point to Chat and choose among the Find In Transcript, Print Transcript, or Delete Transcript options.
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