Microsoft Press First Look 2007 Microsoft Office System

184 Part III: Communicating and Collaborating: People and Processes
Working with Alerts
When you log on to Office Groove 2007, you know immediately whether any changes have
been made to the information in your workspace. Depending on your alert settings, you’ll
receive pop-up text alerts in your Windows task bar, as well as various unread content icons
in your Launchbar workspaces tab, which signify how recently your workspaces have been
updated. Although Office Groove 2007 will send you pop-up alerts only on the workspaces
you use most often, it’s best to customize your alert settings so that you are notified whenever
content changes or events are added to the workspaces that are most important to you.
Alerts are fully customizable so that you can change the alert level and turn them on and off
according to your preferences. You can determine how “sensitive” you want the alert system to
be by indicating which events you want to be informed about—perhaps you want to know only
when files are uploaded, or when a team member posts a question, or when SharePoint files
have been modified. Alerts are enabled by default when you create a new workspace; if you
want to disable them, click Turn Off Alerts in the Common Tasks area of the Launchbar.
To customize alerts for each workspace, right-click on the workspace from the Launchbar and
choose Set Alerts (see Figure 11-16). You can then change the workspace alert level from Auto
to High, Medium, or Low and also choose to be alerted when any new members enter the
workspace—a helpful option when you’re waiting on a time-critical update.
Figure 11-16
You can customize alerts to let you know when important updates have been made.
Reviewing Files
As you work in an Office Groove 2007 workspace, you can easily review modified files and
post new ones. Open the workspace and click the Files tool to see the files that show a small
unread icon to the left of the file name; this identifies them as unread (see Figure 11-17).