Microsoft Press First Look 2007 Microsoft Office System

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Chapter 9: Tracking Information Quickly and Effectively with Office Access 2007 141 Applying Themes Office Access 2007 includes 25 new professionally designed themes you can use to add a polished look to your database forms. When a form is displayed in Layout View, the Quick Format gallery appears on the far right of the user interface. Point to a theme in the Quick Format gallery to preview the theme; when you find one you like, click it to apply it to your database. Entering, Viewing, and Expanding Your Data with Flexible New Features The way in which you gather your data—and the data types you use to identify it—have been expanded in Office Access 2007. This section describes some of the features you can use to enter, add to, and work with the data in your database. Choosing Your Date with the Calendar Button Now whenever you’re working with dates in an Office Access 2007 table or form, you can click the Calendar button to choose the date. Click the Calendar button, use the arrows to navigate to the month you want, and click the date. The date value is added to the form and the datasheet, as you see in Figure 9-12.
142 Part II: Preparing and Producing Professional Results Figure 9-12 Use the Calendar button to add date values to your table or form. Using Multivalue Fields Some fields require a range of possibilities rather than absolute answers. For fields that need to provide a “both/and” rather than an “either/or” value, you can now use multivalue fields. You might use a multivalue field, for example, when you want to show that a customer purchased two or more items from your catalog. With a multivalue field, both items can be recorded in the field as legitimate values. Adding File Attachments Office Access 2007 offers a richer data gathering experience by offering a new field type for attachments. You can attach an image, document, or worksheet to a record to provide additional detail for a specific record. When you double-click an attachment field, the Attachments window opens so that you can click Add to attach the file you want to include (see Figure 9-13). Figure 9-13 2007 tables. Use the new attachment data type to include other data files in your Office Access
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Microsoft Press First Look 2007 Microsoft Office System

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