Microsoft Press First Look 2007 Microsoft Office System

Chapter 11: Enhance Team Effectiveness with Office Groove 2007 185
Figure 11-17
In the Files tool, unread files are marked with a small icon.
To view a file, you simply double-click it. The file opens in the application in which it was
created. You can modify the file as needed. When finished, click Save and close the application.
The next step is most important. Office Groove 2007 will prompt you to either save
your changes over the existing file or to create a new version of the file. When doing a
structured document review, it’s best to save it as a new version and give it a descriptive title.
After you save your changes, the file will be marked as Unread on your team members’ copies
of the workspace.
Chatting in Office Groove 2007
The chat feature in Office Groove 2007 is a simple, fast, and powerful feature that enables you
to ask quick questions and get the answers you need from your team members while you’re
working in the project workspace. You can type in the Chat area in the navigation pane on the
right side of the workspace window or you can click the Open Chat In A New Window tool to
expand the Chat area and get additional tools for working with chat.
To begin chatting, click the up arrows on the right side of the Chat pane title bar. Click in
the text box and type your message; then click the Send Chat Entry button or press Enter (see
Figure 11-18). The text appears in the area above the text entry box. All members of the workspace
who are currently online and logged into Office Groove 2007 will receive a pop-up alert
that you are chatting in the workspace, and they can join you with a click of the mouse. They’ll
then see your text and be able to respond accordingly.
Note Chat exchanges appear in all team members’ workspaces, so even if members are
currently offline, away, or busy with other things, the chat will be visible in the chat area for
members to review when they return.